Project Coordinator (Construction)

Hillwood Construction Services - Dallas, TX

Full-time - Entry Level

Dallas, TX

Construction of Buildings

About the position

The Project Coordinator position at Hillwood Construction Services involves supporting the operations team in managing contracts, change orders, and payment applications within the construction sector. This role is essential for ensuring the smooth administrative management of both Owner and Subcontractor contracts, requiring attention to detail and strong communication skills.

Responsibilities

• Establish and maintain Owner contract files, including contracts, change orders, certificates of insurance, and applications for payment.
• Monitor and track Owner contracts, change orders, and certificates of insurance.
• Review and approve Owner contracts and change orders within Procore.
• Manage Subcontractor contract files, including contracts, change orders, certificates of insurance, and applications for payment.
• Distribute, track, and manage subcontracts, change orders, and certificates of insurance.
• Review and approve Subcontractor contracts and change orders within Procore.
• Input subcontractor applications for payment monthly into Procore for approval.
• Enter direct invoices for payment weekly into Procore for approval.
• Prepare accounts and construction payable checks for distribution.
• Reconcile subcontractor payments before processing retainage applications for payment.
• Monitor subcontractor payables using our AP/AR Report.
• Act as the primary backup for other Project Support roles in processing subcontract pay applications and direct invoices.
• Obtain W9 forms for vendor setup.
• Provide general office support, including answering phones and filing, as needed.

Requirements

• Previous experience in general construction and/or financial administration.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong communication skills and interpersonal skills.
• Diligent work ethic.

Nice-to-haves

• Experience with JD Edwards and Procore preferred, but not required.
• Experience with construction contracts is highly desirable.