Project Coordinator - Construction

Lemberg - Brookfield, WI

Full-time - Mid Level

Brookfield, WI

Specialty Trade Contractors

About the position

The Project Coordinator position at Lemberg Electric is responsible for initiating, coordinating, and executing the administrative functions necessary to support the Construction Department. This role involves a variety of tasks including managing project documentation, assisting with project meetings, and ensuring compliance with permits and billing processes. The ideal candidate will thrive in a dynamic environment and contribute to the team's commitment to quality and customer service.

Responsibilities

• Typing proposals, letters, and bid forms for various project managers and executives.
• Assisting with project startup and closeout meetings as needed.
• Preparing, submitting, and acquiring all necessary permits for construction.
• Creating and managing job folders for the construction department.
• Creating potential change orders (PCOs) for construction projects as needed.
• Creating job submittals and updating the submittal log as necessary.
• Entering change orders and updating large job costs and cost codes bi-monthly.
• Issuing and maintaining purchase orders (POs) and change orders as needed.
• Sending out large job billings to accounting for the construction department monthly.
• Preparing draft time and materials (T&M) and construction billings weekly.
• Updating the pipeline for T&M projects daily.
• Creating and logging warranty letters as needed.
• Creating labels for electrical panel directories when required.
• Assisting Preconstruction with RFP documents and participating in estimating meetings.
• Performing other duties as assigned by the manager.

Requirements

• High school diploma or equivalent.
• 2 years of experience in a professional environment.
• Experience in supporting a department.
• Ability to collect data and problem-solve.
• Ability to work under pressure and stay organized.
• Good verbal, written, and interpersonal communication skills.
• Solid mathematical capabilities.
• Ability to multi-task and strong computer skills in MS Suite (Excel, Word, Outlook, PowerPoint).

Nice-to-haves

• 5 years in an administrative position.
• Experience working with an ERP system, preferably Spectrum and BuildOps.
• Experience working with multiple levels of management.
• Ability to read and interpret bid documents for insurance and bonding requirements.

Benefits

• Medical Insurance with Prescription Drug coverage
• Dental and Vision Insurance
• Employee Stock Ownership Plan
• Paid Time Off
• Mileage Allowance
• Life/AD&D Insurance
• Short- and Long-Term Disability
• Employee Assistance Program
• LifeLock subscription
• Voluntary Benefits
• 401k
• Supplemental Life and AD&D for employees and dependents