Project Coordinator (Contractual)

$48,760 - $73,141/Yr

City Of Fort Collins - Fort Collins, CO

Full-time - Entry Level

Fort Collins, CO

Executive, Legislative, and Other General Government Support

About the position

The Energy Services Project Coordinator's role will be to assist in the implementation of projects tied to energy efficiency in new homes and buildings, specifically work tied to building energy code and development of a path to building efficient, emissions-free buildings. This position will also support other initiatives within the City's Utilities Energy Services division, including solar and existing home and building efficiency programs. The team's work plan is focused on the outcomes identified in the Council adopted Our Climate Future Plan. The Project Coordinator will provide project management support through scheduling, budget development and tracking, task tracking, contract administration, document management, and developing and monitoring standard project metrics. This role will involve assisting in the definition of project scope and objectives, ensuring feasibility by involving all relevant stakeholders. The coordinator will also be responsible for coordinating, administering, and monitoring the progress of department processes, programs, and projects within a budget and scope, while monitoring assigned budgets. In addition, the Project Coordinator will assist in program development, implementation, and evaluation of new procedures and systems. They will develop and document Standard Operating Procedures (SOPs) and assist in defining and drafting department policies consistent with City policies. Effective communication is key, as the coordinator will need to interpret department policies and procedures to department employees and managers, as well as develop reports and communications to provide project information and status updates to both internal and external customers. The role also includes identifying and implementing process improvement initiatives, maintaining files, records, reports, spreadsheets, and databases, and performing technical work associated with various business, financial, payroll, human resources, or budget processes within the department. The Project Coordinator may also serve as a supervisor of support staff.

Responsibilities

• Provide project management support through scheduling, budget development and tracking, task tracking, contract administration, document management, and developing and monitoring standard project metrics.
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring feasibility.
• Coordinate, administer, and monitor progress of department processes, programs, and projects within a budget and scope.
• Monitor assigned budgets.
• Assist in program development, implementation, and evaluation of new procedures and systems.
• Develop and document Standard Operating Procedures (SOPs).
• Assist in defining and drafting department policies consistent with City policies.
• Communicate and interpret department policies and procedures to department employees and managers.
• Assist in developing reports and communications to provide project information and status updates to both internal and external customers.
• Identify and implement process improvement initiatives.
• Develop, compile, maintain files, records, reports, spreadsheets, and databases as requested.
• Compose and perform detailed editing of memos, letters, correspondences, documents, and reports.
• Perform technical work associated with various business, financial, payroll, human resources, or budget processes within the department.
• May serve as a supervisor of support staff.

Requirements

• High School Diploma or GED and/or functionally related licenses or certificates.
• 3-5 years related experience; or equivalent combination of education and experience.
• Excellent organizational and communication skills, including independent writing skills.
• Knowledge of process improvement methodologies.
• Ability to embrace new technologies that automate processes.
• Knowledge of principles of project management; ability to manage time, organize and prioritize work effectively.
• Ability to effectively manage multiple projects and competing priorities.
• Ability to use records management, accounting, word processing, presentation, web development, and graphics software.
• Knowledge of basic math and/or accounting.
• Ability to enter data accurately; use spreadsheet and database software.
• Ability to establish and maintain effective working relationships with citizens, customers, other agencies, City departments, and staff.
• Effective oral and written communication; excellent grammar, proofreading, and editing skills.
• Good organization skills; attention to detail; multi-tasking skills.
• Ability to understand a total process flow and ensure that all details of a task are accomplished properly.
• Working understanding of finance or budget management processes and procedures.
• Ability to work with limited supervision and exercise some independent judgment.

Nice-to-haves

• College or technical school level coursework in business, or finance (Associates degree preferred).

Benefits

• Medical, dental, vision (for self, spouse, children) - eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + company contributions - after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment