Project Coordinator/Executive Assistant - active Top Secret clearance

V2X Limited - Springfield, VA

Full-time - Mid Level

Springfield, VA

10,001+ employees

About the position

The Project Coordinator/Executive Assistant role at V2X involves providing administrative and organizational support to one or more directorates, primarily for a government customer in Springfield, VA. The position requires an active Top Secret/SCI clearance and entails responsibilities such as tracking initiatives, coordinating meetings, onboarding new hires, and developing executive briefs. The role is essential for facilitating successful project execution and ensuring effective communication within the directorates.

Responsibilities

• Provide administrative and organizational support for one or more directorates.
• Track directorate initiatives and coordinate meeting schedules.
• Document directorate processes and onboard new hires.
• Develop Executive Briefs and collaborate with Project Officers.
• Plan, coordinate, and log official travel for the directorates.
• Provide calendar coordination and maintain schedules for leadership.
• Document and collect status of meeting outcomes, action items, and task assignments.
• Schedule and host quarterly Project Status Reviews and assist in coordinating technical seminars.
• Document and maintain directorate-level policies and processes.
• Capture directorate-level metrics and key performance indicators.

Requirements

• 3 or more years of experience in administrative leadership, management, operations, or coordination of organizational activities.
• Experience providing direct support to senior government officials within an Intelligence Community (IC), Department of Defense (DoD), or similar federal agency.
• Demonstrated knowledge of office administration, coordination, and management activities.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and other administrative software.
• Excellent written and verbal communication skills.

Nice-to-haves

• Skilled in identifying administrative process gaps and solutions for efficiency.
• Experience supporting multiple Government stakeholders simultaneously.
• Experience gathering and documenting directorate administrative processes.
• Familiarity with administering DoD/IC administrative policies within secure environments.

Benefits

• Healthcare Coverage
• Retirement Plan
• Life Insurance
• AD&D Insurance
• Disability Benefits
• Wellness Programs
• Paid Time Off including Holidays
• Learning and Development Resources
• Employee Assistance Program