Project Coordinator - FFEx

Novo Nordisk - Clayton, NC

Full-time - Entry Level

Clayton, NC

10,001+ employees

Merchant Wholesalers, Nondurable Goods

About the position

The Project Coordinator in the Fill & Finish Expansions (FFEx) department at Novo Nordisk is responsible for providing administrative, clerical, and process support to the department leadership. This role involves managing project flow, scheduling, document control, and coordinating meetings and travel arrangements. The position requires a high level of confidentiality and collaboration with the project management team to ensure successful project execution and support departmental activities.

Responsibilities

• Own/lead projects as assigned under direction of department leader
• Oversee project flow process, through origination to completion within the defined scope, cost & time constraints
• Own calendar, manage schedule, anticipate needs & effectively manage these while meeting the needs of the customer
• Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams
• Responsible for process to update targets & presentation of status to department management
• Own meeting action list following up with action owners to ensure completion according to schedule
• Plan, design & execute both meetings/off-site events as well as virtual meetings & events
• Create, design &/or edit presentations for meetings & events
• Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site events
• Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
• Support the project with tasks & social activities as needed
• Support New Hire Onboarding activities for newly hired employees, to include contingent workers
• Order & maintain supplies needed to support the assigned department area
• Set up & maintain 5S standards for documentation, admin & storage areas
• Support projects through data collection & analysis & translate into visual dashboards
• Support internal NN media campaigns related to the project
• Suggest & implement process improvement & standardization updates
• Exercise excellent communication skills to represent the department
• Perform a wide range of administrative duties confidential in nature
• Partner & collaborate closely with local colleagues
• Follow all safety & environmental requirements in the performance of duties

Requirements

• Bachelor's degree in business administration or related field from an accredited university required or equivalent combination of education & experience required
• May consider an associate degree in business or related field of study from an accredited university with six (6) years of experience in administrative field required, preferably in a pharmaceutical environment
• May consider a High School Diploma or equivalent with eight (8) years of experience in administrative field required, preferably in a pharmaceutical environment
• Minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment required
• Ability to problem solve & navigate complex assignments preferred
• Strong knowledge & experience using Microsoft Office applications including Word, Excel, PowerPoint & Outlook required
• Project management skills a plus
• Pharmaceutical experience a plus

Nice-to-haves

• Project management skills
• Pharmaceutical experience

Benefits

• Leading pay and annual performance bonus for all positions
• Generous paid time off including 14 paid holidays
• Health Insurance, Dental Insurance, Vision Insurance - effective day one
• Guaranteed 8% 401K contribution plus individual company match option
• Family Focused Benefits including 12 weeks paid parental & 6 weeks paid family medical leave
• Free access to Novo Nordisk-marketed pharmaceutical products
• Tuition Assistance
• Life & Disability Insurance
• Employee Referral Awards