Project Coordinator - FL Remote

Children's Home Society Of Florida - Orlando, FL

Full-time - Entry Level

Orlando, FL

Justice, Public Order, and Safety Activities

About the position

The Project Coordinator at Children's Home Society of Florida (CHS) plays a crucial role in supporting the planning, execution, and monitoring of various projects aimed at improving services for children and families. This position is integral to ensuring successful project completion and contributes to CHS's mission of delivering proactive behavioral health, case management, and community solutions. The Project Coordinator will work closely with program directors, administrative staff, and funders to maintain compliance and manage financial administration, while also facilitating communication among project team members and stakeholders.

Responsibilities

• Support the planning, execution, and monitoring of various projects to ensure successful project completion.
• Assist in the development and maintenance of project plans, timelines, and schedules.
• Coordinate project activities and ensure tasks are assigned and completed on time.
• Support project planning, including alignment of program goals with project objectives, revising, and updating of tasks, timelines, and deliverables, as appropriate.
• Prepare and maintain project documentation, including meeting minutes, status reports, policies, procedures, and other relevant records.
• Facilitate communication among project team members and key stakeholders, including regular project status reports.
• Assist with organizing and conducting project meetings, ensuring effective communication of project goals and objectives.
• Act as the primary liaison between Program Directors, program administrative staff, and funders, ensuring compliance with awards and managing financial administration.
• Support the Financial Analyst and Program Director with the creation and updating of the project budget to ensure spending is aligned with available resources.
• Identify resources needed, to develop schedules, budgets, forecasts, and methods for measuring results.
• Track and monitor funds, review, and submit requests for project budget modifications; work with Program Directors to prepare fiscal report.
• Monitor project progress and update stakeholders on task status, including monitoring award compliance and budgets.
• Assist in coordinating and managing relationships with vendors and contractors.
• Assist with onboarding, training program management, and staff learning and development; using best practices; while engaging learners via hands-on demonstrations.
• Assist with training and planning logistics, course scheduling, venue selection, event contracts, room setup, catering menus, and attendee email communications.

Requirements

• Bachelor's degree in Business Administration, Project Management, or related field from an accredited university, required.
• One year of professional experience in project management, preferred.
• Familiarity with project management tools and methodologies, preferred.
• Strong multitasking skills with keen attention to detail.
• Planning, organization and time management, oral and written communication skills.
• Interpersonal relationship building, collaboration, teamwork skills.
• Proficiency in computer systems and MS Office, including Word, Excel, and Outlook.

Nice-to-haves

• Experience in a non-profit environment.
• Knowledge of various community resources.

Benefits

• Generous paid time off and holidays
• Growth and professional development opportunities