Agency Arb - Lake Forest, CA
posted about 2 months ago
The Project Coordinator for Gas Operations at ARB, Inc. plays a crucial role in ensuring the smooth operation of various projects within the organization. This full-time position is based in Lake Forest, CA, and offers a competitive hourly wage ranging from $27 to $31. The ideal candidate will possess a positive attitude and a willingness to assist wherever needed, demonstrating a commitment to teamwork and collaboration. The role requires a quick learner with strong organizational skills, a high degree of accuracy, and attention to detail, particularly in a fast-paced environment. Proficiency in Microsoft applications, especially Excel, is essential, as the coordinator will be responsible for creating, formulating, and manipulating spreadsheets to track project data effectively. In this position, the Project Coordinator will be tasked with collecting weekly Union and Admin timesheets, entering labor, equipment, and third-party vendor commitments into Excel daily, and submitting labor and equipment timesheets to the respective departments on a weekly basis. The coordinator will also sort, scan, and file timesheets and receivers for multiple projects, code and approve vendor invoices in an electronic system (pVault), and log invoices in Excel/FileMaker. Conducting weekly job audits and reconciliations, processing new hire paperwork, and assisting with administrative tasks related to subcontract management and billing packages are also key responsibilities. The role may require ordering materials and providing purchase orders to vendors, ensuring that all project needs are met efficiently and effectively.