Project Coordinator-iLIFE

Centers For Independence - Milwaukee, WI

Full-time - Entry Level

Milwaukee, WI

About the position

The Project Coordinator at iLIFE Centers for Independence plays a crucial role in collaborating on various operational, workflow, and technology-related projects that align with the strategic direction of the agency. This position is designed to assist in the alignment of people, processes, information systems, and organizational structure to ensure effective project implementation. The Project Coordinator will work closely with the Project Manager to develop, track, and present project plans, charts, updates, and post-implementation tasks. Additionally, this role supports the Project Manager in gathering resources and information necessary for upcoming projects, ensuring that all aspects of project coordination are handled efficiently and effectively. In this role, the Project Coordinator will be responsible for preparing and maintaining comprehensive project plans that include timelines, schedules, agendas, and training plans, incorporating input from both technical and operational resources. The position requires coordination with managers and clients to define project requirements, scopes, and objectives that align with the organization's goals. The Project Coordinator will also coordinate internal and external resources to ensure that projects remain within scope and on schedule. The essential functions of the job include analyzing project progress and collaborating with the Project Manager to adapt project scope or timelines as necessary to achieve optimal results. The Project Coordinator will organize and coordinate various project components to ensure success, which includes assigning and monitoring daily tasks, facilitating communication, and creating reports and updates for the Project Manager and project team members. This role also involves assisting the Project Manager in monitoring project deliverables and progress throughout the project lifecycle, ensuring that expectations are clear, priorities are established, and any challenges are addressed promptly. Furthermore, the Project Coordinator will assist in the development and maintenance of a project performance database that tracks overall progress and achievement of milestones. Reporting project risks and outcomes to management and serving as a communication point between company teams and external resources are also key responsibilities of this position. The Project Coordinator may also be assigned special projects or assignments as needed.

Responsibilities

• Assist Project Manager in preparing and maintaining project plans including timelines, schedules, agendas, and training plans.
• Coordinate with managers and clients to define project requirements, scopes, and objectives.
• Coordinate internal and external resources to ensure projects remain within scope and schedule.
• Analyze project progress and work with Project Manager to adapt scope or timeline as necessary.
• Organize and coordinate various parts of a project to ensure its success, including assigning and monitoring daily tasks.
• Create reports and updates for the Project Manager and project team members.
• Assist Project Manager in assigning roles and tasks to team members based on their strengths.
• Monitor project deliverables and progress throughout the project plan.
• Ensure clear expectations, established priorities, and address challenges on assigned projects.
• Assist in the development and maintenance of a project performance database.
• Report project risks and outcomes to management and escalate issues as needed.
• Serve as a communication point between company teams and external resources.
• Perform special assignments or projects as assigned.

Requirements

• Bachelor's degree in a relevant field or certification in the field with additional experience.
• 1-3 years of project coordination experience preferred.
• Professional certification such as PMP (Project Management Professional) is a plus.
• Exceptional organizational and time management skills.
• Strong analytical skills and problem resolution abilities.
• Proficient in Microsoft Office (Excel, Project, PowerPoint, Word, Visio).
• Strong interpersonal and communication skills.

Nice-to-haves

• Experience with project management software.
• Familiarity with workflow and technology-related projects.