Project Coordinator I

$50,000 - $98,000/Yr

Syska Hennessy Group - Washington, DC

Full-time - Entry Level

Washington, DC

101-250 employees

Professional, Scientific, and Technical Services

About the position

The Project Coordinator I at Syska Hennessy Group plays a crucial role in supporting engineering teams by managing project activities and administrative tasks for building construction projects. This position is integral to ensuring the successful delivery of engineering design services, requiring strong organizational skills and the ability to collaborate effectively with project managers and various stakeholders.

Responsibilities

• Collaborate with PM in the drafting and issuance of project proposals, RFP's, budgets, cash flows and preliminary schedules
• Act as a liaison at a higher level on projects
• Responsible for tracking/monitoring project budget under direct supervision of the PM
• Oversee project organization and communication charts
• Manage the progress and quality of work being performed by design disciplines/trades
• Oversee contract execution tracking logs
• Collaborate with PM to review sub-contractor quotations to ensure that only fair and reasonable pricing is recommended for approval
• Manage contemplated change notices, change orders, and assist with collections support through proactive follow up with our clients to ensure timely payment
• Manage all required project close out documents and ensure all sub-contractor documentation is obtained
• Enter and update client proposals in Salesforce database
• Coordinate appointment calendars, travel arrangements, and in coordinating and reviewing timesheets
• Perform data entry and assist with formatting and editing project specifications
• Assist corporate Human Resources by coordinating candidate interviews and performing I-9 verification for all new hires
• Take ownership of onboarding new hires by training for relevant system and processes
• Ensure all company documentation (hardcopy and electronic) is archived and purged according to the company's record retention schedule
• Coordinate site specific In House and Client events
• Ensure office facilities are well maintained, operating properly, and supplied

Requirements

• Associate degree in Architectural, Engineering, or Project Construction Management and/or experience supporting Project Managers in the delivery of building construction projects
• Minimum of 10 plus years' experience as a project administrator, coordinator, or a similar role
• Understanding of architectural engineering and construction industry is a must
• Proficient in MS Office Suite including Outlook, Word, Excel, and PowerPoint
• Intermediate proficiency with Adobe Acrobat
• Knowledge of Financial Force and Sales Force, highly preferred
• Strong multitasking and organizational skills, and proven ability to work effectively both independently and in a team-based environment
• Flexibility for occasional overtime to meet project deadlines is required

Benefits

• Medical, Dental, Vision insurance
• 401(k) retirement plan with employer matching
• Individual and Dependent Life Insurance
• Short- and Long-Term Disability
• Health Wellness Programs, including flu shots and biometric screenings
• Tuition Reimbursement
• Training and professional development courses
• Professional development incentive bonuses
• Opportunities for community outreach through internal networks
• A Generous Personal Time Off Program (PTO)
• Transit/parking program
• Monthly business phone stipend
• Flexible summer work schedules