Project Coordinator I

$51,896 - $64,896/Yr

Ryan Companies United States Incorporated - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

Construction of Buildings

About the position

Ryan Companies US, Inc. is seeking a Project Coordinator to support the planning, coordination, scheduling, and cost accounting of various commercial construction projects. This role requires strong organizational, leadership, and communication skills, as well as the ability to work collaboratively in a dynamic environment. The Project Coordinator will assist the project team in day-to-day operations, manage project documentation, and ensure effective communication among stakeholders.

Responsibilities

• Provide project support to the Project Manager and/or team.
• Facilitate planning, coordinating, scheduling, and cost accounting of commercial construction projects.
• Support the project team with day-to-day operations including project direction, planning, and financial outcomes.
• Solve practical problems and deal with various instructions in written, oral, diagram, or schedule form.
• Effectively present information and respond to questions from colleagues, customers, subcontractors, and vendors.
• Prioritize and plan work activities, develop realistic action plans, and maintain workflow and procedures.
• Build and maintain relationships with designers, consultants, vendors, and subcontractors.
• Utilize integrated software systems to process and track project-related documents.
• Create and maintain project documents in a paperless office environment.
• Assist with pre-construction efforts and generating project proposals.
• Prepare trade contracts and bid packages, and assist with the procurement process.
• Oversee shop drawing, submittal, and construction drawing approvals.
• Maintain current drawings and specifications for the project team.
• Compose and edit communications as required by Project Manager/Project Staff.
• Perform general administrative duties such as calendaring, correspondence, and data entry.
• Act as a liaison between project manager and others, including Corporate Services and external contacts.
• Arrange and participate in internal project meetings.
• Respond to job-specific accounting questions or issues.
• Assist with owner pay application preparation and processing.
• Manage the project closeout process including punchlist data entry and creation of Operation & Maintenance manuals.
• Attend weekly meetings, generate minutes, and distribute as necessary.

Requirements

• Mid-level administrative experience in a construction environment.
• Strong organizational and time management skills.
• Excellent communication and leadership skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with construction administrative tasks and terminology.
• Mathematical aptitude and analytical skills.
• Ability to learn industry-specific software programs such as Procore, Oracle, and Bluebeam.

Nice-to-haves

• Previous experience in the commercial construction industry.
• Familiarity with project management software and tools.
• Strong problem-solving skills and ability to work under pressure.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Tuition reimbursement
• Paid time off
• Vision insurance
• Life insurance
• Retirement plan