Project Coordinator II JR105841

Yulista - Huntsville, AL

Full-time - Entry Level

Onsite - Huntsville, AL

Transportation Equipment Manufacturing

About the position

The Project Coordinator II plays a crucial role in providing administrative support to project management teams. This mid-level position assists Project Managers and Senior Project Coordinators in managing project-related tasks, ensuring efficient operations and communication within the team. The role involves handling various project documentation, tracking materials, and maintaining project data, all while adhering to company policies and procedures.

Responsibilities

• Manage simple to moderately complex Bill of Materials and track materials through receipt.
• Prepare, submit, and track Work Orders for moderately complex manufacturing jobs.
• Develop Bill of Materials (BOM) using required drawings and/or Statements of Work (SOW) for simple to moderately complex projects.
• Adhere to company policies and procedures in preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors and customers as required.
• Perform inventory control activities by coordinating with the Property Department.
• Support team leadership in accomplishing their duties and responsibilities.
• Maintain calendar and schedule appointments and/or conference rooms.
• Set-up and clean-up for events and meetings.
• Perform general administrative duties such as filing, scanning, photocopying, typing, and data entry.
• Prepare meeting minutes for projects and track action items.
• Assist Project Manager with data queries, input data into project databases, and track outputs of required data.
• Research parts/quotes/COTS items from simple to moderately complex BOM.
• Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
• Prepare internal project status reports for Project Manager or higher management.
• Assist in preparation of sole source justification documents.

Requirements

• High school diploma or equivalent.
• 3 years of task-related work experience.
• 1 year of project management related experience.
• Ability to pass a drug and background screening.
• Must be able to obtain a government security clearance.

Nice-to-haves

• Basic computer skills, specifically using Microsoft Office Suite.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Effective communication skills to clearly communicate complex information to others.
• Professional customer service skills, including active listening and prompt service.