Project Coordinator II

Kraus Anderson - Bismarck, ND

Part-time - Entry Level

Bismarck, ND

11-50 employees

Real Estate

About the position

The Administrative Support position at Kraus-Anderson is responsible for providing comprehensive administrative assistance to Project Teams throughout the lifecycle of construction projects, from preconstruction to project close-out. This role involves coordinating project documentation, managing schedules, and ensuring effective communication among stakeholders to facilitate project success.

Responsibilities

• Assists in the preconstruction process by acquiring necessary bid documents and plan distribution.
• Makes phone calls to subcontractors and sends out invitations to bid on each project.
• Prepares proposal letters when necessary.
• Prepares and issues subcontracts, purchase orders, and change orders; processes shop drawings, RFIs, PCOs, and other project-related items.
• Prepares and distributes meeting minutes and composes routine correspondence.
• Organizes and maintains project documents.
• Coordinates Project Manager's schedules and makes appointments, including travel arrangements and preparing agendas.
• Performs various administrative tasks such as answering phones, greeting clients, and processing mail.

Requirements

• A minimum of 2-5 years in construction-related administrative experience.
• Proficient knowledge of Project Management software, Bluebeam extreme (or equivalent), Excel, Word, and Outlook.
• Demonstrates good verbal and written communication skills.
• Ability to work under pressure, meet deadlines, and prioritize tasks appropriately.
• Ability to maintain compliance with all company policies and procedures.
• Ability to exercise independent judgment and work with minimal supervision.

Nice-to-haves

• Willingness and desire to teach and share new ideas with others.
• Continuing to develop problem-solving ability and conflict resolution skills.

Benefits

• Medical insurance Plan Options
• Health Savings Accounts (HSA)
• Flex Spending Accounts (FSA)
• Wellness Program
• Fitness Center (Minneapolis)
• KA University Training and Development
• 401(k) Plan
• Company sponsored Short Term and Long Term Disability
• Company sponsored Life/Accidental Death and Dismemberment Insurance
• Time Off including vacation, sick and holiday pay
• Workplace Flexibility
• Paid Parental Leave
• Paid Military Leave for Active Reserve Duty
• Part time/Transition Options
• Free Parking