Project Coordinator II

$57,200 - $74,880/Yr

Mazzei Injector Company - Bakersfield, CA

Full-time - Mid Level

Bakersfield, CA

Machinery Manufacturing

About the position

The Project Coordinator II at Mazzei Injector Company is responsible for organizing and coordinating resources and documentation for the Project Management team. This role involves managing project schedules, procurement processes, and providing general administrative support to the Operations and Engineering groups.

Responsibilities

• Responsible for cost tracking & bill of materials, purchase orders, and project close-out.
• Identify and implement cost saving measures to reduce project costs.
• Maintain, monitor, and provide reporting on project plans, project schedules, budgets and expenditures.
• Setup templates for Project Submittals, Project Databook, and QC packages.
• Daily contact with Project Manager and Fabrication Manager to identify needs and prioritization of tasks.
• Update and Maintain Critical Task List.
• Effectively manage multiple tasks and projects, and coordinate with accounting and sales department personnel regarding project tasks, deadlines and logistics.
• Manage the document transmittal process between Mazzei and external clients or vendors.
• Track shipment of material and equipment to vendors and final shipment to clients.
• Coordinate vendor and fabricator invoice review and approval.
• Assist in maintaining project and stock product engineering documents including: submittal/sales drawings, product cut/data sheets, and Installation, Operation & Maintenance Manuals.
• Document management, including saving, filing, and using all purchasing documentation to create datebooks and quality assurance manuals.
• Coordinate task management for engineering and operations departments.

Requirements

• Minimum of 3 years of practical experience in project administration, accounting, or engineering/construction administrative support.
• Preferred 3-5 years' experience as a project coordinator, project manager, office manager.
• Preferred Associate's degree in Construction Management, Business, or related technical field.
• Proficient in MS Excel, MS Word, and PDF editing software.
• Proficient with inventory and accounting software (e.g., Sage).
• Experience with task management software (e.g., Monday.com, and MS Project).
• Extremely organized and ability to multi-task and prioritize.
• Effective oral and written communication skills as required for the position.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance