Project Coordinator III, Research Operations

Sutter Health - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Hospitals

About the position

The Project Coordinator III position at Sutter Health is primarily focused on providing comprehensive research operations support for the California Pacific Medical Center Research Institute (CPMCRI). This role is pivotal in creating and maintaining standard operations artifacts, which are essential for the smooth execution of departmental processes. The coordinator will be responsible for coordinating activities and resources in support of one or more small to medium-sized projects that have a significant impact across multiple departments, systems, and workflows. These projects are characterized by medium to high risk, scope, size, and complexity, necessitating a high level of organizational and communication skills. In this role, the Project Coordinator will develop and maintain various tools, processes, and resources that are crucial for supporting the institution's infrastructure. This will be done in close collaboration with leadership and team members from different departments. The coordinator will be tasked with collecting and routing information effectively, managing project timelines, and escalating issues as necessary to ensure that projects remain on track. Additionally, the position involves budget monitoring assistance, process implementation, and providing administrative support, which may include grant planning support and administration. The incumbent will act as the administrative contact and liaison for both internal and external departments and constituents, ensuring that communication flows smoothly within their scope of responsibilities. The role requires the ability to work with a limited degree of supervision in a dynamic work environment characterized by multiple and conflicting priorities. The Project Coordinator is expected to anticipate and resolve problems proactively while keeping the Operations Manager updated on the status of tasks and projects.

Responsibilities

• Provide research operations support for the California Pacific Medical Center Research Institute (CPMCRI).
• Create and maintain standard operations artifacts to support departmental processes.
• Coordinate activities and resources for small to medium-sized projects impacting multiple departments.
• Develop and maintain tools, processes, and resources to support the institution's infrastructure.
• Collect and route information effectively among team members and departments.
• Assist in managing project timelines and escalate issues as appropriate.
• Perform budget monitoring assistance and process implementation.
• Provide administrative support, including grant planning support and administration.
• Serve as the administrative contact and liaison for internal and external departments.

Requirements

• Experience in project coordination or management, preferably in a research or healthcare setting.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Excellent communication skills for liaising with various departments and stakeholders.
• Ability to work independently with limited supervision.
• Proficiency in budget monitoring and administrative support tasks.

Nice-to-haves

• Familiarity with grant planning and administration processes.
• Experience in a healthcare research environment.
• Knowledge of standard operations artifacts and departmental processes.

Benefits

• Health insurance coverage.
• Dental insurance coverage.
• 401k retirement savings plan.
• Paid holidays and vacation time.
• Professional development opportunities.