Project Coordinator - Internal Support

$91,853 - $91,853/Yr

Spectraforce Technologies - Cupertino, CA

Full-time - Entry Level

Cupertino, CA

Administrative and Support Services

About the position

The Internal Support Coordinator plays a vital role in providing essential support and partnership to the Worldwide Retail Engagement + Marketing (REM) team. This position is responsible for coordinating various logistics, including technologies, supplies, budget management, and overall organization for the REM teams. The ideal candidate will possess a passion for systems, logistics, processes, and communication, demonstrating a willingness to support others in their roles and contributions. This role is crucial for the day-to-day operations and success of the WW REM Team, requiring the management and tracking of resources, timelines, budgets, and communications across diverse and sometimes global teams within the organization. In this position, the Internal Support Coordinator will be tasked with creating images for Macs and iOS devices, deploying these images to varying amounts of equipment based on program requirements, and managing the packing and shipping of technology, supplies, and materials. Additionally, the coordinator will produce budget forecasts and actuals in accordance with company guidelines, handle administrative tasks such as purchase order creation, and order necessary equipment, software, and supplies. The role also involves sourcing new vendors and collaborating with existing ones to ensure the supply of goods and services, along with performing other duties as assigned. The successful candidate will need to be proficient in managing multiple projects and priorities concurrently in a results-driven environment, demonstrating exceptional organizational and documentation skills. They should be independent, self-motivated, and capable of developing relationships quickly, becoming a trusted partner that others want to work with. A global mindset and the ability to perform well in high-pressure situations within a fast-paced, sometimes ambiguous environment are essential. Excellent written and verbal communication skills, along with a keen attention to detail, are also critical for success in this role.

Responsibilities

• Coordinate logistics for the WW Retail Engagement + Marketing (REM) team.
• Create images for Macs and iOS devices.
• Deploy images to varying amounts of equipment based on program requirements.
• Pack and ship technology, supplies, and materials.
• Produce budget forecasts and actuals within company guidance.
• Handle administrative tasks including purchase order creation and ordering of equipment, software, and supplies.
• Source new vendors and work with existing vendors supplying goods and services.
• Manage and track resources, timelines, budgets, and communications across diverse teams.
• Perform other duties as assigned.

Requirements

• Bachelor's degree or equivalent.
• 3+ years of Project Coordinator experience.
• Knowledge of Mac OS X and iOS, as well as mass deployment using NetBoot on OS Server.
• Proficient at managing multiple projects and priorities concurrently in a results-driven environment.
• Ability to work exceptionally well under pressure.
• Solutions-driven in challenging situations with a keen ability to deliver optimum results.
• Exceptional organization and documentation skills.
• Independent and self-motivated.
• Experience in developing relationships quickly and being a trusted partner.
• Global thinker who performs well in high-pressure situations in a fast-paced environment.
• Change agile with excellent written and verbal communication skills.
• Exceptional attention to detail.
• Prior experience with client's procedures and systems required.

Benefits

• ACA compliant health benefits
• Dental insurance
• Vision insurance
• Accident insurance
• Critical illness insurance
• Voluntary life insurance
• Hospital indemnity insurance
• Commuter benefits
• 401K plan with matching
• Referral bonus program
• Paid sick leave when required by law
• Unpaid leave.