Project Coordinator IT Infrastructure in Healthcare Setting

$75,000 - $80,000/Yr

Venn Health Partners - New York, NY

Full-time - Entry Level

Remote - New York, NY

Professional, Scientific, and Technical Services

About the position

The Project Coordinator for IT Infrastructure in Healthcare Setting will play a crucial role in supporting IT infrastructure projects within complex healthcare environments, such as hospitals. This position requires a detail-oriented individual who can effectively manage project documentation, facilitate communication among stakeholders, and ensure that projects are executed successfully and within budget. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving, contributing to the overall success of critical healthcare IT initiatives.

Responsibilities

• Assist Project Managers in planning, tracking, and reporting project activities from scope development through project closeout.
• Document changes, action items, issues, risks, and decisions (CAIRD) and ensure the accuracy of project schedules and deliverables.
• Facilitate communication among stakeholders to maintain alignment and transparency.
• Prepare and distribute weekly project status reports and other necessary documentation.
• Draft meeting agendas, record meeting minutes, and develop presentations.
• Maintain project-related documents in appropriate repositories, adhering to framework standards and templates.
• Serve as a point of contact for project stakeholders, addressing inquiries and providing updates.
• Coordinate site visits, manage invitations, and oversee procurement activities.
• Support the maintenance and enhancement of documentation standards, templates, and process frameworks.
• Participate in Enterprise PMO (EPMO) process improvement initiatives to optimize project management practices.
• Collaborate on IT infrastructure projects, ensuring that schedules are met and projects are completed within budget.
• Document all design/project changes and testing phases to ensure compliance and accuracy.
• Assist in developing project plans and tracking progress, proactively identifying risks, and implementing mitigation strategies.

Requirements

• Bachelor's degree in IT, Management of Technology, or a related field (preferred).
• Proven experience in project coordination, particularly in IT infrastructure or healthcare settings, is a plus.
• Proficiency in Microsoft Office Suite, with advanced skills in Excel.
• Familiarity with IT systems, structured cabling, telecommunications pathways, and healthcare IT infrastructure is highly desirable.
• Strong organizational and time-management skills.
• Exceptional written and verbal communication abilities.
• Ability to adapt to changing priorities and learn quickly.
• Detail-oriented with a commitment to delivering high-quality results.
• A proactive 'go-getter' attitude with a focus on continuous improvement.

Benefits

• 401(k)
• 401(k) matching
• Life insurance
• Parental leave
• Professional development assistance
• Retirement plan