Aston Carter - Mission Viejo, CA
posted 2 months ago
The Project Coordinator/Manager position at Aston Carter involves proactive scheduling and coordination with the estimation department, which includes managing the estimate request log and ITBs. The role requires the creation of estimate folders that encompass all relevant items such as drawings, schedules, and logistics plans. Additionally, the coordinator will be responsible for separating pertinent drawings, including those for foundations and elevated decks, and creating Onscreen Takeoff files to upload necessary drawings. Continuous communication with subcontractors and suppliers is essential, as the coordinator will handle ITBs, addendums, RFIs, and other documentation management tasks. This includes sorting documents, determining their relevance, and vetting addendums and updates that affect work and estimate scope. The position also entails breaking down bid schedules for work and estimate scope dates, reviewing specifications for work scope items, and addressing any concerns. A self-starter attitude is crucial, as the role involves managing multiple tasks under tight deadlines. The coordinator must exhibit a flexible work style, allowing them to transition between ongoing projects seamlessly. Strong communication skills are necessary for effective correspondence with coworkers, suppliers, and occasionally general contractors. The coordinator will ensure that estimate filing systems are maintained and current, submit for market recovery, and occasionally perform takeoffs. Keeping the Master Subcontracts up to date is also part of the responsibilities. Once a project is awarded, the coordinator will fill out the job startup form and schedule a meeting with the operations team.