Project Coordinator - Milwaukee

Staff Electric Co. - Menomonee Falls, WI

Full-time

Menomonee Falls, WI

Specialty Trade Contractors

About the position

The Project Coordinator at Staff Electric plays a crucial role in supporting the Project Manager by coordinating administrative duties related to project delivery. This includes managing project documentation, facilitating communication among stakeholders, and assisting in the organization and tracking of project costs and schedules. The position requires strong organizational skills and the ability to work effectively in a team environment.

Responsibilities

• Assist in filing and distribution of project specific correspondence, such as bid invitations, bid documents, construction documents, contracts, purchase orders, schedules, etc.
• Support the Project Manager with initial project setup, such as job request forms, certificates of insurance, cloud document storage, etc.
• Set up team meetings, take notes and fill out any/all required project specific templates.
• Create bid proposal letters/Bid Forms and submit to the owner/client/general contractor.
• Assist in the tracking of construction costs, such as contracts, change order management, scope revision extras and project/client invoicing.
• Assist in the tracking of procurement, such as vendor/subcontractor purchase orders, product submittals/approvals, material releases and associated invoices.
• Assist field personnel with other construction related documentation as requested, such as work breakdowns, drawing updates/revisions, requests for information, printing drawings, permits, panel directories, etc.
• Assist with development/tracking of project specific work breakdown structure.
• Assist with scheduling of work, including review of project schedule along with job specific milestone dates, creating relational ties to predecessor/successor tasks along as well as managing resource loading to assist with manpower and material tracking.
• Compile and submit close-out related documentation, such as Operation & Maintenance Manuals, As-Built installation drawings, product record drawings, warranties, certificates, test results, etc.
• Perform other duties as assigned.

Requirements

• High School diploma or equivalent.
• Project experience within construction is desired but not required.
• Ability to operate standard office equipment, copier/printer, scanner, plotter, telephone and computer.
• Solid skills with Microsoft Outlook, Word, Excel, etc.
• Knowledge of Microsoft Project is desired but not required.
• Ability to work well in a team environment.
• Strength in people management, troubleshooting, systems, process and procedures.
• Excellent written and verbal communication skills, while being self-motivated and maintaining a positive attitude while working under pressure.
• Systemic organizational skills.

Nice-to-haves

• Knowledge of Microsoft Project is desired but not required.

Benefits

• Competitive wages
• Excellent benefits