Project Coordinator, Nurse Education & Academic Affairs (Project Coordinator)

Hackensack Meridian Health - Neptune City, NJ

Full-time - Mid Level

Neptune City, NJ

Hospitals

About the position

The Project Coordinator, Nurse Education & Academic Affairs (Project Coordinator) at Hackensack Meridian Health plays a crucial role in managing multiple projects that are essential to the nursing department's mission. Reporting directly to the VP of Nursing Research, Grants & Academic Affairs, the Project Coordinator is responsible for ensuring that both short-term and long-term projects are executed efficiently and effectively. This position requires a proactive approach to project management, including the identification and mitigation of risks that could impact project success. The Project Coordinator will be involved in all phases of project management, from planning and execution to monitoring and reporting on project outcomes. In this role, the Project Coordinator will coordinate a variety of projects related to nursing education, research, and grants. This includes preparing presentations and reports that communicate project status and results to stakeholders. The Project Coordinator will also be responsible for developing and maintaining detailed project schedules, ensuring that all tasks are completed on time and within scope. Additionally, the role involves assisting the VP and program managers with various administrative tasks and special projects, which may include network integration and other operational initiatives. The Project Coordinator will also be tasked with producing routine operational reports, including monthly nursing reports for executive leadership, and will participate in executive meetings to provide key analyses and insights. This position requires a strong ability to measure and improve processes within the department, ensuring that workflow is managed effectively. Administrative support duties, such as scheduling meetings, managing travel arrangements, and maintaining departmental operations, are also key components of this role. Overall, the Project Coordinator is expected to adhere to the organizational competencies and standards of behavior set forth by Hackensack Meridian Health, contributing to a culture of collaboration and excellence.

Responsibilities

• Coordinates large and small scale projects, actively participating in all phases of the project.
• Identifies, assesses, and manages risks to the success of the project.
• Prepares presentations and reports showing project status and results.
• Researches and creates presentations to support strategic and operational initiatives.
• Achieves operational objectives by contributing information and recommendations, preparing and completing action plans and monitors and communicates follow through with assigned executives/leaders.
• Develops, maintains and monitors a detailed project schedule for projects undertaken by the network department.
• Assists the VP and program managers and coordinators on a broad range of internal and external activities and special projects including but not limited to network integration and all administrative matters.
• Gathers, synthesizes and consolidates materials for distribution to internal and external stakeholders.
• Responsible for routine and recurring operational reports.
• Responsible for producing monthly Nursing reports for executive leadership and any ad hoc reports as requested by the VP.
• Prepares analysis for and participates in some executive leadership and operations meetings.
• Provides and prepares monthly key analysis for network nursing.
• Assists in the monthly financial close process, researching revenue and expense variances and reconciling reclass of outstanding invoices.
• Measures and continually improves processes, procedures, programs, and services that enhance the ability to manage workflow within the department.
• Attends, as appropriate, department meetings and participates accordingly.
• Conducts administrative support to VP and department to maintain department operations, such as scheduling appointments and meetings, travel, screening/triaging calls, maintaining inventory, preparing correspondence, training etc.
• Other duties and/or projects as assigned.

Requirements

• Bachelor's Degree or equivalent experience.
• Minimum of 4 years' experience in an administrative, project management or related field.
• Minimum of 2 years working for senior leader(s).
• Forward thinking and works independently with little to no supervision.
• Demonstrates a high degree of business acumen, sound judgment and discretion in decision making, problem solving and project management in a fast paced, high performance environment.
• Proficient in computer skills including Microsoft Office Applications and Google platform.
• Experience working in a complex and matrix environment, working with senior leadership.

Benefits

• Competitive benefits package including health insurance, retirement plans, and paid time off.