Project Coordinator, Office of Chief Operating Officer

$81,638 - $91,800/Yr

City of New York

Full-time - Mid Level

Remote

Executive, Legislative, and Other General Government Support

About the position

The Project Coordinator for the Office of Chief Operating Officer (COO) plays a pivotal role in ensuring that the agency's priorities are effectively operationalized. This position is situated within the Administration Office, which oversees all operational functions of the units reporting to the COO, including the Bureau of Audit Services and the Office of Strategic Operations and Performance Management. The Project Coordinator will report directly to the Executive Director of Administration and will be responsible for leading initiatives focused on racial equity and social justice. This includes coordinating and managing the Personnel Action Requests (PARs) approval process for the COO's office and collaborating with other equity leads to advance workforce equity initiatives across the agency. In this role, the Project Coordinator will serve as a subject matter expert on racial equity and social justice, developing and strategizing annual equity goals for the COO Office. They will support the leadership in advancing workforce equity, particularly focusing on pay equity through data analysis. The position requires the development of monthly data reports and metrics on submissions to the Office of Management & Budget (OMB), conducting quality assurance on PARs data, and providing technical assistance to agency users of the automated OMB Hiring Application. The Project Coordinator will also be responsible for ensuring the accuracy and consistency of PARs with OMB guidelines and policies, supervising staff involved in OMB PAR research, and maintaining the COO admin SharePoint site. The role is integral to the agency's mission of improving health and reducing disparities through effective management of resources and community engagement. The Project Coordinator will contribute to the agency's efforts in safeguarding the health of every resident and cultivating a city where everyone can achieve optimal health. This position offers a unique opportunity to make a significant impact on public health initiatives and social justice efforts within New York City.

Responsibilities

• Serve as a lead and subject matter expert on racial equity and social justice for the Office Division Action Team.
• Develop, plan and strategize annual equity goals for the COO Office with indicators to track progress.
• Support the Office leadership and goals to advance workforce equity with a focus on pay equity through data analysis.
• Provide support for internal work related to Personnel Actions at the Office of Management & Budget.
• Develop monthly data reports & metrics on submissions to OMB.
• Conduct routine quality assurance on Personnel Action Requests (PARs) data and conduct analyses as needed.
• Provide technical assistance and support to agency users of automated OMB Hiring Application.
• Research and review Personnel Action Requests (PARs) to ensure accuracy and consistency with OMB guidelines and policy.
• Research and review OMB submissions to ensure positions are equitable across the agency.
• Supervise staff on OMB PAR research and review processes, as needed.
• Organize and maintain COO admin SharePoint site.

Requirements

• A baccalaureate degree from an accredited college.
• Two years of satisfactory, full-time experience related to the projects and policies to be studied in the particular position.
• Experience in project management and tracking systems.
• Ability to work independently and exercise a high degree of initiative to accomplish multiple tasks and solve problems.
• Knowledge of social justice, workforce equity and organizational change principles, or willingness to learn.
• Ability to demonstrate a professional, positive attitude and work ethic.
• Advanced Microsoft Excel skills.
• Comfort in navigating ambiguity.
• Excellent verbal and written communication skills.
• Demonstrated ability to exercise sound judgment in dealing with sensitive and confidential information.

Nice-to-haves

• Experience in project management and tracking systems.
• Knowledge of social justice, workforce equity and organizational change principles, or willingness to learn.

Benefits

• Premium-free health insurance plan that saves employees over $10K annually.
• Additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
• Public sector defined benefit pension plan with steady monthly payments in retirement.
• Tax-deferred savings program.
• Robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work from home policy allowing up to two days during the week from home.
• Job security compared to private sector employment.