Project Coordinator- Public Records

$68,640 - $70,512/Yr

Dutech Systems - Marlborough, MA

Full-time - Entry Level

Marlborough, MA

Professional, Scientific, and Technical Services

About the position

The Public Records Request Coordinator position at Dutech Systems in Marlborough, MA, is a full-time contract role that will commence on September 16, 2024, and conclude on June 30, 2025. The ideal candidate will be responsible for providing day-to-day coordination and support for all phases of the public records request response process. This includes the collection, processing, review, and production of documents related to public records requests. The role requires a highly organized and professional individual who can work well under pressure, demonstrate good judgment, and effectively multitask in a fast-paced environment. In this position, the coordinator will draft and review correspondence and other documentation as necessary, providing essential support to the Public Records Request (PRR) Liaisons. This support includes managing document requests and production calendars, as well as utilizing and maintaining document databases, including electronic document databases. The coordinator will also interface with attorneys and agency staff to ensure that all requests are handled efficiently and accurately. This role is hybrid, allowing the candidate to work remotely three days a week after training, with two days required in the office. The candidate must possess strong communication skills, both written and verbal, and have a keen attention to detail to manage multiple tasks and priorities effectively. A paralegal certification is preferred but not mandatory, and proficiency in Microsoft Office applications and Adobe Pro is essential for success in this role.

Responsibilities

• Provide day-to-day coordination and support for all phases of the public records request response process.
• Collect, process, review, and produce documents related to public records requests.
• Draft and review correspondence and other documentation as necessary.
• Support PRR Liaisons with document management and responding to document requests.
• Manage production calendars for document requests.
• Use and maintain document databases, including electronic document databases.
• Interface with attorneys and agency staff.

Requirements

• 1 year of experience in document management.
• Proficiency in Microsoft Office applications including Excel, Teams, Outlook, and Word.
• Proficiency in Adobe Pro with at least 1 year of experience.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple tasks and priorities.
• Ability to work independently and as part of a team.
• Demonstrated understanding of legal terminology, symbols, and standard abbreviations used in legal practice.

Nice-to-haves

• Paralegal certification is a plus but not required.