Project Coordinator, Regional Advancement and University Initiatives

Rutgers University Foundation - New Brunswick, NJ

Full-time - Entry Level

New Brunswick, NJ

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About the position

The Rutgers University Foundation (RUF) is seeking a creative, ambitious, and results-driven individual to fill the role of Project Coordinator for Regional Advancement and University Initiatives. This full-time position is hybrid, based in New Brunswick, NJ, and will report directly to the Assistant Vice President (AVP) of Regional Advancement and University Initiatives. The Project Coordinator will play a crucial role in supporting a variety of special projects, initiatives, and strategic priorities that align with the foundation's mission. In this role, the Coordinator will be responsible for providing comprehensive administrative and project support to the AVP. This includes serving as a key liaison for the Regional Advancement and University Initiatives team, managing inquiries, and facilitating effective communication across various departments. The Coordinator will also support both pre-and post-event management, collaborating with the Advancement Events team and Strategic Advancement Communications team to ensure successful execution of events. This involves initiating emails, coding alumni event data, and managing communication and event assistance requests. Additionally, the Coordinator will assist in running existing reports, preparing new reports, and analyzing data from the event management and fundraising systems. Building and developing strong relationships across the institution is essential, as is maintaining a high level of confidentiality in all work. The Coordinator will attend various meetings, providing updates and overviews to the team, and will be expected to complete other duties as assigned. The ideal candidate will demonstrate consistency in delivering work accurately and on time, take initiative in managing complex projects, and contribute creatively to the strategic goals of the department. This position requires a Bachelor's degree and 1-3 years of relevant experience, preferably in higher education or non-profit leadership.

Responsibilities

• Provide administrative and project support to the AVP.
• Serve as a key liaison for the Regional Advancement and University Initiatives team, managing and addressing basic inquiries.
• Support pre-and post-event management for the Regional Advancement and University team, including collaboration with the Advancement Events team and Strategic Advancement Communications team.
• Initiate emails, code alumni event data, and manage communication and event assistance requests.
• Assist with scheduling and preparing for events, meetings, and key initiatives.
• Run existing reports and help identify and prepare new reports as needed, analyzing data from event management and fundraising systems.
• Assist with communications to internal and external constituents.
• Build and develop strong relationships across the institution.
• Complete work and duties with a high level of confidentiality.
• Attend various meetings and report back to the team with overviews and updates.
• Perform other duties as assigned.

Requirements

• Bachelor's degree required.
• 1-3 years of professional development and/or fundraising/advancement experience, preferably in higher education, project/change management, and/or non-profit leadership.

Nice-to-haves

• Experience in project management or change management in a higher education setting.
• Strong communication and interpersonal skills.

Benefits

• Office-centric hybrid work schedule
• Comprehensive medical insurance
• Comprehensive no-cost dental and vision insurance for employee and dependents
• 403(b) plan with matching employer contribution
• Accrual of three weeks of annual vacation time, in addition to five wellness days each year
• Nine holidays, as well as four flex days
• Parental leave
• Significant tuition reductions
• $40 monthly cell phone reimbursement