PROJECT COORDINATOR (REMOTE)

$70,000 - $90,000/Yr

Compass, Inc. - Charlotte, NC

Full-time - Entry Level

Remote - Charlotte, NC

10,001+ employees

Real Estate

About the position

The Project Coordinator role at Compass Corporate involves managing key operational tasks related to project management, financial initiatives, and proposal management. This position is essential for ensuring smooth project execution and contributing to business growth through effective coordination and communication across teams.

Responsibilities

• Assist in drafting and preparing high-quality proposals in response to incoming requests.
• Collaborate with team members to ensure timely submission of proposals while maintaining compliance with client specifications.
• Monitor and track proposal requests to prioritize workloads effectively.
• Oversee the organization and maintenance of project documents, ensuring accuracy and accessibility.
• Manage Smartsheet data and processes to enhance workflow efficiency and reporting capabilities.
• Develop and implement best practices for document management to improve team collaboration.
• Streamline the invoicing process to reduce turnaround time and improve cash flow.
• Maintain an organized system for tracking accounts receivable and ensure timely follow-ups.
• Prepare project reports to report on overall project activity.
• Facilitate coordination between legal teams and external architects/clients to ensure contracts are processed efficiently.
• Monitor contract timelines and deliverables to avoid delays in project execution.
• Maintain organized records of all contracts and agreements for easy access.
• Assist in the development and distribution of monthly articles to enhance the company's market presence.
• Support the management of the team portfolio, ensuring it reflects current projects and capabilities.
• Collaborate with the marketing/communications team to identify opportunities for promoting our services and enhancing brand visibility.

Requirements

• Bachelor's degree in Business Administration, Project Management, or related field (preferred).
• Proven experience in project coordination or a similar role.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in project management tools (e.g., Smartsheet) and Microsoft Office Suite.
• Proficiency in Adobe creative suites.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Benefits

• Commuter assistance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance