UL Solutions - Albany, NY
posted 4 months ago
The Project Coordinator position within the Renewables Advisory Services team is a critical role that supports project managers in various administrative tasks essential for the successful execution of client projects. This position is pivotal in ensuring adherence to company policies and procedures, which are vital for accurate revenue and cost forecasting. The Project Coordinator will be responsible for setting up projects within the fulfillment system, assisting with expenses and purchasing, and collaborating with project managers and service line leads to monitor project budget health and potential overages. This role also involves ensuring the accuracy of project billings issued to customers and appropriate revenue recognition in the PSA fulfillment tool/Oracle. In this role, the Project Coordinator will develop a strong understanding of the end-to-end process flows between Salesforce, PSA, and Oracle. They will act as a liaison between the North America Advisory Services Project Managers, the regional sales team, account managers, and corporate Account Receivable/Account Payable functions. The coordinator will support Project Managers in reviewing proposal acceptances and Customer Purchase Orders at project initiation to ensure proper kick-off and staffing. They will also review all aspects of project setup by PMs in PSA against executed contracts for pricing, scope, and terms of service, ensuring that all key fields required for proper revenue and cost allocations and reporting are accurately filled. The Project Coordinator will monitor assigned projects to ensure the accuracy and timeliness of billing and assist PMs in budget calculations for change orders for existing projects as needed. They will communicate with the Sales team and UL Credit Team to ensure business continuity by promptly seeking adjustments and holding releases as necessary. Additionally, the coordinator will assist with moving time or expenses, support billing activities following the release of billing events, and draft and track subcontractor task orders and Purchase Orders. They will also manage the Latham office operations for a few hours each week, review missing and unapproved timecard reports, and recommend process improvements to support departmental goals and strategies.