Project Coordinator, Renewables Advisory Services (Latham, NY)

$50,000 - $55,000/Yr

UL Solutions - Albany, NY

Full-time - Entry Level

Albany, NY

Real Estate

About the position

The Project Coordinator position within the Renewables Advisory Services team is a critical role that supports project managers in various administrative tasks essential for the successful execution of client projects. This position is pivotal in ensuring adherence to company policies and procedures, which are vital for accurate revenue and cost forecasting. The Project Coordinator will be responsible for setting up projects within the fulfillment system, assisting with expenses and purchasing, and collaborating with project managers and service line leads to monitor project budget health and potential overages. This role also involves ensuring the accuracy of project billings issued to customers and appropriate revenue recognition in the PSA fulfillment tool/Oracle. In this role, the Project Coordinator will develop a strong understanding of the end-to-end process flows between Salesforce, PSA, and Oracle. They will act as a liaison between the North America Advisory Services Project Managers, the regional sales team, account managers, and corporate Account Receivable/Account Payable functions. The coordinator will support Project Managers in reviewing proposal acceptances and Customer Purchase Orders at project initiation to ensure proper kick-off and staffing. They will also review all aspects of project setup by PMs in PSA against executed contracts for pricing, scope, and terms of service, ensuring that all key fields required for proper revenue and cost allocations and reporting are accurately filled. The Project Coordinator will monitor assigned projects to ensure the accuracy and timeliness of billing and assist PMs in budget calculations for change orders for existing projects as needed. They will communicate with the Sales team and UL Credit Team to ensure business continuity by promptly seeking adjustments and holding releases as necessary. Additionally, the coordinator will assist with moving time or expenses, support billing activities following the release of billing events, and draft and track subcontractor task orders and Purchase Orders. They will also manage the Latham office operations for a few hours each week, review missing and unapproved timecard reports, and recommend process improvements to support departmental goals and strategies.

Responsibilities

• Develop a strong understanding of end-to-end process flows between Salesforce, PSA and Oracle
• Act as North America Advisory Services Project Managers' support person as liaison between the regional sales team, account managers, corporate Account Receivable/Account Payable functions
• Support the Project Managers (PMs) in reviewing the proposal acceptances and Customer Purchase Orders for project set up at project initiation
• Review all aspects of project set up by PMs in PSA against executed contracts for pricing, scope, terms of service, as well as key fields required for proper revenue and cost allocations and reporting
• Monitor projects as assigned to ensure accuracy and timeliness of billing
• Assist PMs in budget calculations for change orders for existing projects if required
• Promptly seek adjustments and hold releases as necessary via communication with the Sales team and UL Credit Team
• Assist with moving of time or expenses, as needed
• Support billing activities following release of billing events, such as reprint of invoices from Oracle
• Drafting of and tracking subcontractor task orders, Purchase Orders, supporting the recoveries and transfers budgeting process by updating PSA as necessary
• Assist PMs with updates to Projects such as adding assignments, end dates, and any other general project maintenance
• Review missing and unapproved timecard reports and follow up with staff for submission on a weekly basis
• Recommend process improvements as needed to support departmental goals and strategies
• Manage the Latham office operations (4h/week)

Requirements

• Educational background or work-related experience or some understanding of Accounting, Finance, or Business Administration
• Strong team player with excellent collaboration skills
• Strong written communication skills
• Ability to self-manage and prioritize time-sensitive requests
• Quick learner for computer applications

Benefits

• Salary range of $50,000 - $55,000 based on experience
• Annual bonus compensation target of 5% of base salary
• Health benefits including medical, dental, and vision
• Wellness benefits such as mental & financial health
• Retirement savings (401K)
• Paid time off including 15 days vacation, 12 holidays, and 72 hours sick time