Project Coordinator Sr

$56,782 - $70,978/Yr

Northwestern University - Chicago, IL

Full-time - Entry Level

Chicago, IL

Educational Services

About the position

The Project Coordinator Sr position is responsible for overseeing the operational, financial, and business functions of a program/project within the Department of Ophthalmology. This role ensures compliance with policies and procedures, manages day-to-day operations, and represents the program/project in various administrative affairs. The coordinator will work closely with central offices and stakeholders to enhance operational excellence and achieve the program's goals.

Responsibilities

• Manages day to day operations.
• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
• Participates in budget preparation.
• Maintains budget & associated analysis & reports.
• Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.
• Places orders through NUFinancials and pCard.
• Supervises payroll administration for research appointments.
• Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications.
• Ensures human resources programs, policies, & procedures are implemented & consistently applied.
• Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent).
• In consultation with management & Central HR, administers HR solutions.
• Maintains excellent working relationship with Office of Human Resources.
• Works with International Office to support international trainees.
• Ensures compliance with all necessary organizations.
• Prepares documentation as required.
• Interfaces with accreditation bodies.
• Acts as the regulatory and compliance officer.
• Coordinates IACUC and Research Safety inspections.
• Manages IACUC protocols.
• Performs other duties as assigned.

Requirements

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 2 years program/project administration or other relevant experience.
• Excellent communication and teamwork skills.

Nice-to-haves

• Regulatory compliance experience.
• Organizational skills.

Benefits

• High-quality health care plans
• Retirement benefits
• Tuition discounts
• Flexible work arrangements
• Programs for childcare and senior/adult care
• Career development resources