Project Coordinator

$28,000 - $28,000/Yr

Arco - Framingham, MA

Full-time - Mid Level

Framingham, MA

Food and Beverage Retailers

About the position

The Project Coordinator/Administrator at ARCO plays a crucial role in supporting the project management team by ensuring effective communication among various stakeholders, managing multiple projects, and assisting in administrative tasks related to construction projects. This position is designed for individuals who are proactive, team-oriented, and capable of handling pressure while maintaining high standards of professionalism.

Responsibilities

• Support the project management team in all functions, ensuring timely and professional communication between customers, design teams, subcontractors, suppliers, and internal departments.
• Coordinate and administratively manage multiple ongoing projects, prioritizing projects with multiple deadline-driven deliverables while maintaining accurate project documents.
• Assist with the preparation of bids as needed.
• Assist in preconstruction activities, including setting up project drawings, scopes of work, reporting, and other required project documents.
• Collaborate with Project Managers to prepare submittals, purchase orders, and subcontract agreements, ensuring compliance with project requirements.
• Maintain project directory and various computer files on assigned projects within Procore.
• Create and process all subcontracts, purchase orders, change orders, etc., in Viewpoint.
• Track subcontractor insurance certificates and compliance items.
• Assist with project closeout, including closeout documents.
• Perform various other administrative functions as required, including support of Executives' travel, expenses, and scheduling.

Requirements

• 3-10+ years of construction administration experience required.
• Proactive, internally motivated, team-oriented, and flexible with changes.
• Ability to work well under pressure.
• Proficient in Word and Excel; Procore experience is a plus.
• High school diploma or equivalent required.

Benefits

• Industry-leading performance-based bonus program
• 100% employer-funded ESOP to all associates
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates' children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• 3 weeks of vacation
• 100% paid 12-week maternity leave