Project Coordinator

Systematics International Ltd - Itasca, IL

Full-time

Itasca, IL

Miscellaneous Manufacturing

About the position

The Project Coordinator at Systematics plays a crucial role in supporting the Business Development Team by managing and overseeing projects from inception to completion. This position ensures that projects are completed on time, within budget, and to the highest quality standards. The coordinator will work closely with various departments to facilitate communication and ensure that all project details are organized and executed effectively.

Responsibilities

• Coordinate, manage, and follow projects from inception of purchase order to completion.
• Gather quote information and organize project details.
• Create task lists required for each project and determine material requirements and vendor assignments.
• Enter orders in the database and create client/project profiles.
• Collaborate with various departments for project cost, prototype creation, production scheduling, and logistics coordination.
• Track and manage projects from beginning to completion, ensuring schedules are maintained and updated as necessary.
• Coordinate communication and meetings with sales, production, engineering, and purchasing teams.
• Review and approve or reject samples with the Account Manager and provide feedback to engineers for accuracy and quality.
• Coordinate with the Production Department on scheduling product manufacturing and expected completion dates.
• Communicate with Logistics regarding completed product shipments, including client preferences for delivery.
• Provide consistent updates to the Account Manager on the status of respective projects.
• Create task lists for each project and maintain trackers via MS Excel.
• Perform quality checks during manufacturing and on completed products to ensure they meet customer expectations.
• Maintain costing and track project budgets to ensure timelines are achieved.

Requirements

• Associate's degree or above is a plus.
• Minimum of 2 years of project coordination experience required.
• At least 3 years of administrative duties experience strongly desired.
• Experience with MS Excel required and project management software (e.g., JobBOSS) is a plus.
• Knowledge and understanding of Adobe Illustrator and PDF required.
• Knowledge of plastics, woods, and printing is highly preferred.

Nice-to-haves

• Organized, methodical, and detail-oriented.
• Effective communication skills - oral and written.
• Strong ability to multi-task and prioritize tasks/projects.
• Highly motivated, passionate, and a self-starter.