Anvil Agency (Formerly 5 Track Mind) - Salt Lake City, UT
posted 3 months ago
The Project Coordinator at Anvil Corporation plays a crucial role in supporting the Project Leader(s) to ensure exceptional project execution from the initial kick-off to the final close-out. This position is designed to augment the Project Leader by performing designated project management tasks and facilitating the coordination of activities and communication flow across the extended Project Team, which includes both internal and external stakeholders. The Project Coordinator is responsible for developing and assisting in the creation of various documents, such as engineering services proposals and management reports, utilizing established templates and adhering to internal format and content guidelines. In addition to document management, the Project Coordinator is tasked with setting up and managing Project Folders and Collaboration Sites, such as SharePoint, ensuring that these folders are populated with standard templates and project-specific documentation. The role requires proactive follow-up with personnel to resolve or validate budget and funding concerns, as well as schedule concerns, and to communicate the status of these issues to the Project Leader. The Project Coordinator also assists in meeting management by scheduling meetings, preparing agendas, taking minutes, and distributing documentation to relevant parties. The position involves interfacing with engineers and designers to ensure that project deliverables meet schedule requirements, verifying the progress of critical documents and drawings, and maintaining Action Item Registers. The Project Coordinator is responsible for tracking and expediting Action Items weekly in coordination with the Project Leader, maintaining Request for Information (RFI) logs, and ensuring procurement activities align with the project schedule. Additionally, the role includes assisting the Project Manager to ensure compliance with PSQS, including project closeout and turnover activities, while maintaining an understanding of client documentation requirements and issuing procedures to ensure conformity of deliverables. Other duties may be assigned as necessary.