Acco Engineered Systems - Phoenix, AZ
posted 4 months ago
The Project Coordinator position is a vital role within our organization, providing essential administrative and project support to the assigned group. Under the general direction of the management team, the Project Coordinator serves as the primary point of contact for both internal and external customers regarding all administrative and informational matters. This position is designed to ensure smooth operations within the department and to facilitate effective communication among team members and stakeholders. The Project Coordinator will also have secondary responsibilities that include providing marketing and administrative support to the Sales and Project Managers, as well as offering backup and collaborative support for other regional offices as needed. In this role, the Project Coordinator will be responsible for planning, organizing, and executing meetings for department leadership, sales managers, salespeople, and vendors as required by the Sales Manager. This includes managing logistics such as room bookings and catering for both in-person and virtual meetings. The Project Coordinator will take and distribute meeting minutes for sales and department team meetings, ensuring that all attendees receive a recap with action items promptly. Additionally, the Project Coordinator will assist with the onboarding process for new hires, coordinating with Human Resources to schedule first-day activities, and ensuring that all necessary equipment and access are set up for a successful start. The Project Coordinator will also play a key role in bid support, which includes receiving and distributing pre-bid notifications, preparing and submitting prequalification statements, and assisting with bid forms, RFPs, and presentations. Monitoring various lead generation sites for bid opportunities will also be part of the responsibilities. Furthermore, the Project Coordinator will manage event tickets for the Construction Group, ensuring that all events are organized and executed smoothly. This position requires a proactive individual who can handle multiple tasks efficiently while maintaining a high level of attention to detail and service excellence.