Project Coordinator

PSG Global Solutions - Boston, MA

Full-time

Boston, MA

Administrative and Support Services

About the position

The Project Coordinator will play a crucial role in supporting the Project Managers within the Pharmaceuticals and Medical Products industry. This position is based in Boston, Massachusetts, and involves a variety of administrative and data maintenance tasks that are essential for the smooth operation of project activities. The Project Coordinator will be responsible for offloading administrative duties from Project Managers, allowing them to focus on higher-level project management tasks. This includes taking detailed meeting minutes, which are vital for tracking project discussions and decisions, and ensuring that all team members are aligned on project goals and timelines. In addition to meeting minutes, the Project Coordinator will be tasked with editing Microsoft Project timelines. This requires a good understanding of project management software and the ability to make necessary adjustments to timelines as projects evolve. The role also involves organizing and maintaining electronic files, ensuring that all project documentation is easily accessible and up-to-date. The Project Coordinator will need to understand and edit budget spreadsheets, which is critical for tracking project expenses and ensuring that projects remain within budget. The Project Coordinator will interact regularly with Project Managers and team members to plan and organize work effectively. This collaborative aspect of the role is essential for fostering a productive team environment and ensuring that all project activities are coordinated efficiently. Overall, the Project Coordinator will be a key support figure in the project management process, contributing to the successful delivery of projects in the Pharmaceuticals and Medical Products sector.

Responsibilities

• Offload administrative and data maintenance duties from Project Managers.
• Take meeting minutes during project meetings.
• Edit Microsoft Project timelines as needed.
• Organize and maintain electronic project files.
• Understand and edit budget spreadsheets for project tracking.
• Interact with Project Managers and team members to plan and organize work.

Requirements

• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Project and other project management tools.
• Experience with budget management and spreadsheet editing.
• Excellent communication skills, both written and verbal.
• Ability to work collaboratively in a team environment.

Nice-to-haves

• Experience in the Pharmaceuticals and Medical Products industry.
• Familiarity with project management methodologies.
• Knowledge of data analysis and reporting tools.