Project Coordinator

$104,000 - $114,400/Yr

24 Seven - San Francisco, CA

Full-time - Entry Level

Onsite - San Francisco, CA

Administrative and Support Services

About the position

We are seeking a highly organized and detail-oriented Project Coordinator to join a creative design team. As the Project Coordinator, you will play a crucial role in executing packaging designs and ensuring brand consistency across various product categories. This position requires a proactive individual who can manage multiple projects simultaneously while maintaining a high level of accuracy and attention to detail. You will be responsible for collaborating with cross-functional teams to gather packaging requirements and ensure the accuracy of seasonal packaging requests. Additionally, you will communicate with international offices and vendors to maintain brand consistency and ensure on-time product delivery. In this role, you will prioritize projects, manage internal proofing, upload deliverables to vendors, and track deadlines for over 500 product SKUs per season. You will also maintain and refine workflow processes across multiple product lines, evaluate project activity, report on progress, and escalate any issues impacting timeline or budget to the Senior Project Manager. Ensuring compliance with packaging requirements for all projects is essential, as is maintaining databases, filing systems, and archives related to packaging projects. You will review proofs and assembly methods of product packaging for bulk production approvals and manage workflow progress and quality of work performed by translation vendors. Furthermore, you will determine localization needs for international stores based on core and seasonal product assortments.

Responsibilities

• Collaborate with cross-functional teams to gather packaging requirements and ensure accuracy of seasonal packaging requests
• Communicate with international offices and vendors to maintain brand consistency and ensure on-time product delivery
• Prioritize projects, manage internal proofing, upload deliverables to vendors, and track deadlines for over 500 product SKUs per season
• Maintain and refine workflow processes across multiple product lines
• Evaluate project activity, report on progress, and escalate any issues impacting timeline or budget to the Senior Project Manager
• Ensure compliance with packaging requirements for all projects
• Maintain databases, filing systems, and archives related to packaging projects
• Review proofs and assembly methods of product packaging for bulk production approvals
• Manage workflow progress and quality of work performed by translation vendors
• Determine localization needs for international stores based on core and seasonal product assortments

Requirements

• 3-5 years of project coordination experience in a fast-paced environment
• 1-2 years of international or domestic vendor management experience
• Prior print production or packaging-related work experience is preferred
• Solid written and verbal communication skills with the ability to multi-task effectively
• Detail-oriented, organized, and self-starter with strong analytical skills
• Excellent time management skills with the ability to adapt to changing priorities
• Bachelor's degree in a related field from an accredited college or university
• Experience working with translation agencies is a plus
• Proficiency in Mac OS, MS Office, Outlook, and Adobe Illustrator
• Familiarity with Flex PLM, Proof HQ, and FileMaker Pro is a plus

Nice-to-haves

• Experience working with translation agencies
• Familiarity with Flex PLM, Proof HQ, and FileMaker Pro