Project Coordinator

$54,080 - $56,160/Yr

FirstService Residential - South Lake Tahoe, CA

Part-time,Full-time - Entry Level

South Lake Tahoe, CA

10,001+ employees

Real Estate

About the position

The Project Coordinator at FirstService Residential plays a crucial role in supporting all construction projects within the Tahoe Keys area. This position involves a variety of responsibilities, including generating Requests for Proposals (RFPs), maintaining logs and project reports through field checklists, and collaborating closely with the Maintenance Coordinator to ensure that work orders are completed efficiently. The Project Coordinator will also be responsible for creating and following up on work orders, dispatching staff and business partners, and assisting the Maintenance Manager with various projects. In addition to these core responsibilities, the Project Coordinator will monitor and track the progress of construction projects, ensuring compliance with project timelines and standards. Effective communication with team members and external partners is essential to facilitate smooth operations and address any issues that may arise. The role also includes additional duties such as listening to customer concerns related to maintenance, creating and closing work orders, and assisting with miscellaneous projects as needed. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to follow both verbal and written directions. This position requires a proactive approach to problem-solving and the ability to work collaboratively in a team environment. The Project Coordinator will also need to manage various administrative tasks, including responding to member inquiries and tracking landscape modifications.

Responsibilities

• Assist with all construction projects within the Tahoe Keys.
• Generate Requests for Proposals (RFPs) for construction projects.
• Fill out field checklists to maintain logs and project reports.
• Collaborate with the Maintenance Coordinator to ensure completion of work orders.
• Create and follow up on work orders.
• Dispatch staff and business partners for project tasks.
• Support the Maintenance Manager with various projects.
• Monitor and track progress of construction projects.
• Ensure compliance with project timelines and standards.
• Communicate effectively with team members and external partners.
• Listen to customer concerns that pertain to maintenance items.
• Create work orders for contractors and staff.
• Close completed work orders.
• Write letters/emails responding to members that wrote to the maintenance department.
• Track front yard landscape modifications.
• Assist Maintenance Manager with miscellaneous projects.
• Assist Maintenance Manager to compile information on accidents, work with insurance companies and give information to accounting clerk.
• Obtain insurance information in the event of an accident and work with staff and the insurance company until the claim is closed.
• Assist other Departments as needed.

Requirements

• High school diploma or equivalent.
• 2 years customer service experience.
• Knowledge of basic office procedures.
• Microsoft Office proficiency.
• Customer Service Oriented.
• Excellent Verbal and Written Communication skills.
• Follow-up and attention to detail.
• Previous HOA experience is a plus but not required.

Nice-to-haves

• Previous experience in property management or construction coordination.

Benefits

• Medical, dental, and vision plans (full time and part time 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Verizon discount
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account