Project Coordinator

Dynalectric Company - Portland, OR

Full-time - Entry Level

Portland, OR

Specialty Trade Contractors

About the position

Dynalectric Oregon has been a leader in providing specialized electrical services in the Pacific Northwest for over 80 years. As a multidisciplinary electrical firm, we pride ourselves on our ability to plan, construct, install, and fully integrate all components related to electrical, controls, and telecommunications systems. Our collaborative approach allows us to lower costs, enhance accuracy, and improve communication throughout the project lifecycle. The Project Coordinator (PC) plays a crucial role in supporting project managers and electricians on-site, ensuring that projects run smoothly and efficiently. The PC will be responsible for tracking job costs, processing and entering billing, and providing support across various departments. This includes producing submittals, O&M manuals, and other job closeout documentation. The role requires a keen attention to detail and the ability to manage multiple tasks in a fast-paced environment. The PC will also handle customer service inquiries, maintain detailed project records, and assist with administrative tasks as needed. In addition to these responsibilities, the PC will manage testing equipment, ensure the accuracy of department timecards, and support the approval process for payroll. The position requires effective communication skills and the ability to work both independently and as part of a team. The working conditions are primarily office-based, with typical business hours from Monday to Friday, although some overtime may be required as deadlines approach.

Responsibilities

• Assist and support project managers and electricians on site.
• Track job costs and process/enter billing.
• Produce submittals, O&M manuals, and other job closeout documentation.
• Process all department billings including lien releases and certified payroll reports.
• Manage A/R collections for past due accounts.
• Issue and track work orders and set up jobs in Starbuilder for billing purposes.
• Generate journal entries for cost transfers and manage job completion status.
• Provide customer service support to both external and internal customers.
• Maintain detailed project records including P.O.s and contract modifications.
• Distribute monthly and periodic cost reports to Division Manager/PM.
• Manage testing equipment and ensure factory recommended maintenance is completed.
• Process department timecards and manage the approval process for payroll.
• Provide general administrative support as needed.

Requirements

• High School Diploma or GED required; some college preferred.
• 3-5 years of experience in billing or project management support.
• General knowledge of accounting and billing practices.
• Ability to multitask in a fast-paced work environment.
• Proficiency in Microsoft Office, especially Excel.
• Familiarity with Accubid and Starbuilder is a plus.
• Experience creating spreadsheets for job tracking and costing.
• Excellent customer service skills and effective communication skills.

Nice-to-haves

• Familiarity with Fluke testing equipment.
• Experience in a multidisciplinary electrical firm.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Life insurance
• Disability insurance
• Paid time off
• Employee assistance program
• Flexible spending account