Project Coordinator

$48,000 - $64,100/Yr

Weston Solutions - West Chester, PA

Full-time - Entry Level

West Chester, PA

Professional, Scientific, and Technical Services

About the position

The Project Coordinator at Weston Solutions, Inc. plays a crucial role in supporting project managers and teams by managing documentation, tracking project progress, and ensuring effective communication among stakeholders. This position offers an opportunity to contribute to various environmental and infrastructure projects across the country, making a meaningful impact in a collaborative work environment.

Responsibilities

• Actively manage all documentation, shared folders, and tracking updates.
• Create Purchase Order requisition forms for project managers.
• Review Conflict of interest documents for all national projects.
• Actively track numerous projects from beginning to end using a procurement tracker.
• Collect executed documents from subcontractors such as Certificate of insurance, Release of liens, Purchase Order contract, Terms and Condition forms, DBA/SCA forms.
• Process subcontractor invoices.
• Manage and download Weston reports to the appropriate client/project folders.
• Manage critical databases that update financials, vendors, and project closeout information.
• Management of invoices and expediting expense reporting process.
• Track and actively communicate updates to monthly invoices, payment, and expense reporting.
• Meet Weston EHS program certifications and educational training requirements.

Requirements

• Exceptional organization skills for project data/coordination.
• Detail-oriented, fast-paced, self-motivated, and can multi-task.
• Work proactively and independently.
• Consistently follow up and follow through with vendors and team on projects.
• Initiative-taking to investigate and problem solve for resolution when problems arise.
• Ability to adjust, adapt, and overcome as priorities and improvements in processes change.
• Proficient in Microsoft Office tools.
• Experience in creating Purchase Order Requisitions.
• Professional manner to interact with Sub-contractors and Clients.

Benefits

• Medical, Dental, Vision insurance
• 401K with base and matching employer stock contributions
• Paid time off including personal, holiday, and parental leave
• Life and disability plans
• Critical illness and accident plans
• Work/Life flexibility
• Professional development opportunities