Project Coordinator

$60,000 - $80,000/Yr

Unclassified

Full-time - Mid Level

About the position

Bristol Bay Construction Holdings (BBCH) is seeking an experienced Construction Project Coordinator to join the SES Electrical LLC (SEL) team, a subsidiary of BBCH. In this role, you will be responsible for supporting the Project Manager by ensuring compliance with applicable regulations, guidelines, QA/QC procedures, protocols, efficiency standards, and specifications. You will also be responsible for maintaining client communication, understanding their needs, and representing our company onsite. This position is located onsite in Oahu, HI with required travel to the job site in Guam. As a Construction Project Coordinator, you will assist Project Managers and Superintendents with tracking of contract documents and resolving field-generated questions. You will analyze and interpret blueprints, diagrams, and other technical documents to ensure project accuracy. Additionally, you will assist in preparing project schedules based on estimated hours, tasks, milestones, and resources to ensure meeting project criteria. Your role will involve developing plans and monitoring progress as well as budget, cost, and schedule for assigned projects. You will coordinate with suppliers and subcontractors ensuring submittals are complete and correct prior to forwarding to government. You will also coordinate site-walks with subcontractors and government, clearly identifying the time, location, and purpose of the meeting. Monitoring safety and quality standards and inspecting worksite locations to verify compliance with all applicable regulations will be part of your responsibilities. You will oversee the selection and management of subcontractors and maintain regular communication with key project stakeholders. Actively preparing and managing the RFI process ensuring answers are received in a timely manner will be crucial. Furthermore, you will perform buyouts/procurement for projects and ensure deliveries will be on time considering products may not be in stock and will need to be manufactured or shipped from overseas. Finally, you will be responsible for coordinating project close-outs, O&M's, as-builts, and warranties in conformance with contract documents.

Responsibilities

• Assist Project Managers and Superintendents with tracking of contract documents and resolving field-generated questions.
• Analyze and interpret blueprints, diagrams, and other technical documents to ensure project accuracy.
• Assist in preparing project schedules based on estimated hours, tasks, milestones and resources to ensure meeting project criteria.
• Develop plans and monitor progress as well as budget, cost, and schedule for assigned projects.
• Coordinate with suppliers and subcontractors ensuring submittals are complete and correct prior to forwarding to government.
• Coordinate site-walks with subcontractors and government, clearly identifying the time, location, and purpose of the meeting.
• Monitor safety and quality standards and inspect worksite locations to verify compliance with all applicable regulations.
• Oversee the selection and management of subcontractors and maintain regular communication with key project stakeholders.
• Actively prepare and manage the RFI process ensuring answers are received in a timely manner.
• Perform buyouts/procurement for projects and ensure deliveries will be on time considering products may not be in stock and will need to be manufactured or shipped from overseas.
• Responsible for coordinating project close-outs, O&M's, as-builts, and warranties in conformance with contract documents.

Requirements

• Must have US Work Authorization
• Valid US Passport
• Valid Driver's License
• Ability to obtain necessary security clearances as required by the task order.
• Minimum of 5 years of construction experience with NAVFAC, USACE, or Coast Guard.
• Proficient in understanding and interpreting contract drawings and specifications.
• Clear communication skills in both written and spoken English.
• Proficiency with NAVFAC software and tools, including MS Office, Teams, Primavera P6, CostWorks, Success Estimator, and Schedule Analyzer reports.
• Understanding of Federal contracts, bid assumptions, plans, specifications, subcontracts, and purchase orders.
• Experience in planning and scheduling processes, and ability to assist in establishing project schedules.
• Ability to interpret schedules to assist in determining extensions or acceleration due to impacts of weather, change orders, delays, etc.
• Experience in coordinating and participating in team meetings, setting key agenda times.
• Experience in developing required contractual documentation including correspondence, daily reports, weekly progress reports, drawings, submittals, subcontracts, purchase orders, payment requests, and invoices.
• Ability to coordinate and schedule submittal data in a timely manner, including shop drawings, photos, material certificates, and test reports.
• Experience in assisting project teams in coordinating with public utility companies and securing necessary permits ahead of work dates.
• Experience in developing the Onsite Construction Specific Logistics Plan prior to commencement of work.
• Experience drafting and editing of plans (As-Builts, Paving Plans, Temporary Traffic Control Plans, etc.)

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Referral program