Project Coordinator

EMCOR Group - Portland, OR

Full-time - Entry Level

Portland, OR

Construction of Buildings

About the position

The Project Coordinator (PC) at Dynalectric Oregon plays a crucial role in supporting project managers and electricians on-site. This position involves tracking job costs, processing billing, and providing administrative support across various departments. The PC is responsible for producing essential documentation for project closeouts and ensuring effective communication with both internal and external customers.

Responsibilities

• Assist project managers and electricians on-site.
• Track job costs and process billing.
• Produce submittals, O&M manuals, and other job closeout documentation.
• Process all department billings including lien releases and invoices.
• Manage accounts receivable collections for past due accounts.
• Issue and track work orders for job setup in Starbuilder.
• Generate journal entries for cost transfers and manage job completion status.
• Provide customer service support for billing inquiries from external and internal customers.
• Maintain detailed project records and manage contract modifications.
• Distribute monthly and periodic cost reports to management.
• Manage testing equipment and ensure maintenance records are completed.
• Process department timecards and ensure accuracy before delivering to payroll.
• Provide general administrative support as needed.

Requirements

• High School Diploma/GED required; some college preferred.
• 3-5 years' experience in billing or project management support.
• General knowledge of accounting and billing practices.
• Ability to multitask in a fast-paced work environment.
• Proficiency in MS Office, especially Excel.
• Familiarity with Accubid, Starbuilder, and Fluke is a plus.
• Experience creating spreadsheets for job tracking and costing.
• Excellent customer service skills and effective communication skills.

Nice-to-haves

• Experience in a multidisciplinary electrical firm.
• Knowledge of project management software.
• Technical certifications related to the electrical field.

Benefits

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program