Project Coordinator

Tricon American Homes - Cartersville, GA

Full-time - Mid Level

Remote - Cartersville, GA

10,001+ employees

Real Estate

About the position

The Project Coordinator at Tricon Residential plays a crucial role in overseeing and managing daily construction administration and development projects. This position involves coordinating various aspects of project management, including timelines, schedules, permits, notifications, approval processes, and contracts. The Project Coordinator will work closely with the Construction and Development Teams to ensure that project schedules are adhered to, prepare project status reports, and communicate project progress effectively. This role requires a proactive approach to assist with documents and processes as needed, ensuring that all aspects of the project are executed smoothly. In addition to managing project schedules, the Project Coordinator will participate in the preparation and analysis of tenders and contracts, coordinating the receipt and opening of tenders, and scheduling and attending tender meetings. It is essential for the Project Coordinator to ensure that proper documentation and processes are executed for every project. This includes receiving invoices, certifying payments, and preparing them for approval and payment processing. The role also involves assisting with budget monitoring and updates, organizing and attending site visits, and creating and managing deficiency lists and project photos, which will be uploaded into the system. The Project Coordinator will communicate with vendors on an ongoing basis regarding site-related coordination, invoices, purchase orders, payments, and permit applications. They will assist in the permit application process and ensure that construction timelines are updated in accordance with project schedules and notifications. Additionally, the Project Coordinator will oversee the vendor onboarding process and assist team members with training and the use of implemented processes and programs. A willingness to learn and a positive attitude towards others and the scope of work are essential traits for success in this role.

Responsibilities

• Oversee and manage daily construction administration and development projects.
• Coordinate project schedules and prepare project status reports.
• Communicate project progress and assist with documents and processes as required.
• Participate in tender and contract preparation and analysis.
• Schedule and attend tender meetings.
• Ensure execution of proper documentation and process for every project.
• Receive invoices, certify payments, and prepare them for approval and payment processing.
• Assist with budget monitoring and updates.
• Organize and attend site visits.
• Create and manage deficiency lists and project photos.
• Upload project photos into the system.
• Assist with the delivery and pick up of drawings, permits, and deposits as required.
• Communicate with vendors regarding site-related coordination, invoices, POs, payments, and permit applications.
• Assist with the permit application process.
• Ensure construction timelines are up to date and in accordance with project schedules.
• Issue close out checklist and submission of close out documents.
• Oversee, coordinate, and track the vendor onboarding process.
• Assist team members with training and use of implemented processes and programs.

Requirements

• Post-Secondary Education either University Degree (i.e. Business or Engineering degree) or College Diploma (Business or Construction Management Program).
• A minimum of three to five (3-5) years of relevant work experience in project management.
• Strong working knowledge of Microsoft Office (Word, Excel, Access) and Outlook.
• Excellent communication skills (listening, verbal, and written).
• Strong negotiation and problem-solving skills.
• Effective time management skills.
• Preferred: Strong working knowledge of MS Project.