Project Coordinator

Yardi Systems - Irving, TX

Full-time - Entry Level

Irving, TX

Publishing Industries

About the position

The Project Coordinator is responsible for overseeing and managing daily construction administration and development projects. This role involves coordinating project schedules, preparing status reports, and assisting with documentation and processes. The Project Coordinator works closely with the Construction and Development Teams to ensure projects are executed efficiently and in accordance with timelines and budgets.

Responsibilities

• Oversee and manage daily construction administration and development projects including timelines, schedules, permits, and contracts.
• Coordinate project schedules and prepare project status reports.
• Communicate project progress and assist with documents and processes as required.
• Participate in tender and contract preparation and analysis, coordinating tender receipt and opening.
• Schedule and attend Tender meetings, ensuring proper documentation and processes are executed for every project.
• Receive invoices, certify payments, and prepare them for approval and payment processing.
• Assist with budget monitoring and updates.
• Organize and attend site visits, creating and managing deficiency lists and project photos.
• Upload project photos into the system and assist with the delivery and pick up of drawings, permits, and deposits as required.
• Communicate with vendors regarding site-related coordination, invoices, POs, payments, and permit applications.
• Assist with the permit application process and ensure construction timelines are up to date.
• Issue close out checklists and submit close out documents.
• Oversee, coordinate, and track the vendor onboarding process.
• Assist team members with training and use of implemented processes and programs.

Requirements

• Post-Secondary Education either University Degree (i.e. Business or Engineering degree) or College Diploma (Business or Construction Management Program).
• A minimum of three to five (3-5) years of relevant work experience in project management.
• Strong working knowledge of Microsoft Office (Word, Excel, Access) and Outlook.
• Excellent communication skills (listening, verbal, and written).
• Strong negotiation and problem-solving skills.
• Effective time management skills.

Nice-to-haves

• Experience with MS Project is preferred.