Project Coordinator

Beedata - Waukegan, IL

Full-time - Mid Level

Hybrid - Waukegan, IL

About the position

The Project Coordinator will be responsible for managing the financial aspects of IT projects within the biopharmaceutical industry, specifically supporting the R&D function. This role involves financial planning, budgeting, forecasting, and providing data-driven insights into the financial health of a portfolio of projects. The Project Coordinator will play a crucial role in ensuring project success through accurate data analysis and strategic guidance across the entire project management lifecycle.

Responsibilities

• Monitor IT operating and capital expenditure to ensure adherence to the allocated budget by maintaining accurate records of invoices, expense cashflow, capital authorization, and spend.
• Complete month-end close processes, analyzing and reporting on budget utilization, highlighting variances to forecast, and recommending adjustments as needed.
• Support Portfolio managers in generating regular reports and dashboards to communicate portfolio health, at-risk projects, budget status, and cost reallocation opportunities.
• Collaborate with portfolio managers, project managers, and other stakeholders to develop and monitor project cost plans.
• Collaborate with cross-functional teams to capitalize and close-out on authorizations in partnership with Portfolio managers.
• Develop and update comprehensive financial forecasts based on project progress and changes in scope, schedule, and resource allocation.
• Monitor project health dashboards and raise risks and issues to Portfolio managers and project managers.
• Coordinate the renewal of IT licenses, subscriptions, and contracts in collaboration with business system analysts and IT system owners.
• Maintain statements of work (SOW) and purchase orders (PO) to track vendor commitments and invoice receipt.
• Partner with Project and Portfolio managers to ensure adherence to financial policies and accounting standards for IT projects.
• Provide feedback on opportunities for process improvement and leveraging technology to automate tasks.

Requirements

• Bachelor's degree in finance, accounting, or a related field.
• 5+ years of work experience managing projects with an emphasis on cost management.
• Proficient in MS Excel.
• Ability to multi-task and manage multiple projects under tight deadlines.
• Ability to establish and maintain effective working relationships with stakeholders.

Nice-to-haves

• Experience with SAP, SRM, PowerBI, and Clarity PPM.