Project Coordinator

Experitec - Kansas City, MO

Full-time - Entry Level

Kansas City, MO

Merchant Wholesalers, Durable Goods

About the position

The Project Coordinator at Experitec plays a crucial role in managing solution-based projects within the process automation industry. This position involves collaboration across various departments, including Sales, Services, and Finance, to ensure successful project execution and customer satisfaction. The role requires a hands-on approach, strong communication skills, and the ability to manage multiple tasks effectively while interfacing with customers and stakeholders.

Responsibilities

• Develop positive working relationships with customers and their staff to understand project requirements and add value.
• Partner with the Project Manager and Engineering Leads to execute successful projects.
• Collaborate with sales, warehouse personnel, finance, and factories to ensure customer satisfaction.
• Review customer purchase orders and work with a Project Manager to develop schedules and budgets.
• Set up new projects and monitor them throughout their lifecycle in the business system.
• Monitor time entries, prepare billing, and adjust schedules to meet customer expectations.
• Issue purchase orders to vendors and subcontractors, create shipping labels, and track incoming shipments.
• Document and communicate project status to the Project Manager and key stakeholders.
• Develop and coordinate all required documentation submittals and general order management communication.

Requirements

• Bachelor's degree or associate degree with two or more years of relevant work experience, or high school diploma with four or more years of relevant work experience, or equivalent combination of experience and education.
• Two or more years of planning and coordination work experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint), Outlook email, and basic computer skills.
• Ability to work efficiently within a business system and manage multiple tasks in a fast-paced environment.
• Strong communication skills for collaboration with customers and internal teams.
• Ability to utilize a personal vehicle for work travel and a valid driver's license.

Nice-to-haves

• Three or more years of planning and coordination work experience.
• Working experience with PowerBI.
• Two or more years of work experience in process automation or industrial maintenance industry.
• Experience suggesting process improvements that impacted the business.
• Prior experience supporting a Project Manager.

Benefits

• 100% Employee Owned with opportunity to receive company stock through ESOP.
• Flexible work environment with Paid Time Off (PTO) including vacation, personal, holidays, parental leave, and volunteer time off.
• Annual salary and performance incentive based on individual and company performance.
• 401(k) matching contributions and Safe Harbor Contribution.
• Comprehensive benefit plans including medical, dental, vision, disability, life insurance, and more.
• Career development and training opportunities including on-the-job training and workshops.