Project Coordinator

Aston Carter - Newark, CA

Full-time - Entry Level

Newark, CA

Administrative and Support Services

About the position

The Project Coordinator role at Aston Carter involves managing various aspects of project execution, including calendar management, event planning, and budget oversight. This position is essential for facilitating workshops and conferences, ensuring effective communication and collaboration among team members, and supporting directors in their business reviews and planning activities.

Responsibilities

• Manage calendars and schedule meetings
• Take meeting minutes and ensure accurate documentation
• Organize staff engagement and meeting events, including catering and seating arrangements
• Facilitate and plan large workshops and conferences
• Manage project budgets and handle expense and invoice management
• Create and provide feedback on presentations using PowerPoint
• Support directors in quarterly business reviews and ensure action items are completed
• Assist with planning workshops, onboarding, and governance activities

Requirements

• Proficient in calendar management
• Strong note-taking skills for meeting minutes
• Experience in event planning and organization
• Ability to manage budgets and expenses
• Proficient in PowerPoint, Word, and Excel (including pivot tables and graph creation)
• Attention to detail and strong organizational skills
• Excellent communication and collaboration abilities
• Effective time management skills