Project Coordinator

Convergint Technologies - Cincinnati, OH

Full-time - Entry Level

Cincinnati, OH

Administrative and Support Services

About the position

Convergint Technologies LLC is seeking a full-time Project Coordinator to join their dynamic team. This role is essential for assisting with the delivery and administration of multiple installation projects throughout their life cycle, ensuring that projects meet client expectations and are completed on time and within budget. The Project Coordinator will act as a central information source, maintaining and communicating project details, and will be involved in various administrative tasks to support project management and financial tracking.

Responsibilities

• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Work with multiple Project Managers to ensure project delivery meets clients' expectations and the project is completed on time and within budget.
• Administer project setup in financial system and project management application.
• Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
• Follow up daily with project team members on uncompleted tasks and open issue logs.
• Document actions in project management application and update project status with clients regularly.
• Research, compile, process and coordinate project data, including data entry, report generation, and metrics collection.
• Use the financial system to monitor budget, actual project cost, and cost commitments.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic and hard copy filing systems in accordance with Convergint's record retention policies.
• Prepare Purchase Orders for project materials and coordinate orders with the purchasing department.
• Work with Warehouse, Project Managers, Field Supervisors, and Engineering for active tracking of material orders and delivery dates.
• Prepare project invoices and assist with project closeout documentation.

Requirements

• High school diploma or GED required.
• 1-3 years of administrative support or office management experience preferred.
• Strong ability to work independently and as a team member.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail and customer service skills.
• Strong computer skills, particularly in Microsoft Word, Excel, and Outlook.
• Excellent organizational skills and ability to handle multiple projects simultaneously within tight deadlines.
• Strong analytical skills necessary to resolve problems and look for solutions.
• Strong financial analytical skills including cost control.

Nice-to-haves

• Experience in project management applications.
• Familiarity with financial systems for project tracking.

Benefits

• Wellness program
• Paid holidays
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance