Project Coordinator

$83,200 - $104,000/Yr

Bayside Solutions - Menlo Park, CA

Full-time - Entry Level

Menlo Park, CA

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

The Project Coordinator role at Bayside Solutions, Inc. is designed for a detail-oriented individual with strong organizational skills, specifically within the Life Sciences industry. This hybrid position involves collaborating with project managers, scientists, and cross-functional teams to ensure that projects are completed on time, within scope, and on budget. The coordinator will play a crucial role in maintaining project schedules, managing documentation, and facilitating communication among stakeholders.

Responsibilities

• Assist in the planning, execution, and monitoring of projects.
• Maintain project schedules, track milestones, and manage project documentation.
• Serve as a liaison between project teams, stakeholders, and external partners.
• Facilitate communication and collaboration to ensure alignment and resolve any issues that arise.
• Attend various meetings and take meeting minutes, following up on action items.
• Assist with the setup and maintenance of projects using applicable management software.
• Monitor and respond to the need for office administrative tasks.
• Prepare and maintain project-related documentation, including project plans, progress reports, and meeting minutes.
• Monitor project budgets and expenses, assisting in resource allocation.
• Ensure that projects adhere to regulatory requirements, company policies, and industry standards.
• Identify potential project risks and develop mitigation strategies.
• Provide regular updates to project managers and stakeholders on project status, progress, and any issues or delays.
• Assist with administrative tasks such as scheduling meetings, organizing project files, and preparing presentations.

Requirements

• Bachelor's degree in life sciences, biotechnology, business, or a related field.
• At least 2-3 years of experience in project coordination or management within the biotech or life sciences sector.
• Experience with Microsoft Office and Smartsheet.
• Excellent organizational, communication, and time management skills are required.
• Strong interpersonal and problem-solving skills are preferred.
• Able to effectively prioritize tasks.

Nice-to-haves

• Strong interpersonal and problem-solving skills are preferred.