Project Coordinator

Marquette University - Milwaukee, WI

Part-time

Milwaukee, WI

Educational Services

About the position

The Project Coordinator role at Marquette University is a part-time position focused on managing various projects, programs, and initiatives primarily associated with the Central Service Center (CSC). The CSC serves as the university's cost center for services that support faculty members in their engagements with external stakeholders. This position requires close collaboration with the University Relations leadership team and senior leaders across different units within the university. The Project Coordinator will play a crucial role in supporting and coordinating initiatives that promote effective execution and foster collaboration among cross-functional teams. In this role, the Project Coordinator will be responsible for overseeing key activities and initiatives from conception through execution. This includes determining and assigning roles to project team members, facilitating strategic conversations and project meetings, managing timelines, project scope, and deliverables, and developing comprehensive reports on project initiatives. The Project Coordinator will also collaborate with the Economic Engagement Coordinator to translate strategies into actionable project charters, which encompass budgets, stakeholders, timelines, milestones, and deliverables, ensuring the successful implementation of these plans. Additionally, the Project Coordinator will assist in student hiring and communication for projects related to the CSC and Innovation Alley. Establishing and documenting more formalized processes for the CSC will be a key responsibility, along with providing ongoing project communications to keep stakeholders informed about strategies, budgets, milestones, and deadlines. The role requires the ability to prioritize projects among competing demands, ensuring that time and resources are allocated effectively. The Project Coordinator will act as a resource for the Associate Vice President for Corporate Engagement, the Economic Engagement Coordinator, and other University Relations staff, particularly in preparation for key meetings and events. Establishing effective communication mechanisms to report on the progress of initiatives, projects, and programs is essential, as is the ability to raise issues to project owners promptly to facilitate timely resolutions of project challenges.

Responsibilities

• Project management of key activities and initiatives, including determining and assigning roles to project team members, facilitating strategic conversations and project meetings, managing timelines, project scope and project deliverables, and developing reports of project initiatives.
• Collaborate with Economic Engagement Coordinator in translating strategy into a project charter, including budget, stakeholders, timelines, milestones, deliverables, etc. and oversee implementation of plan.
• Assist in student hiring and communication for CSC and Innovation Alley projects.
• Establish and document more formalized processes of the Central Service Center (CSC).
• Provide ongoing project communications, ensuring that stakeholders are informed of strategy, budgets, milestones, and deadlines.
• Determine and implement appropriate methods or tools for data collection. Synthesize and report information into understandable and useful findings to inform project direction.
• Prioritize projects among competing demands to ensure proper focus and allocation of time and resources.
• Act as a resource to the Associate Vice President for Corporate Engagement, the Economic Engagement Coordinator, the ED of Innovation Alley, and other University Relations staff in preparation for key meetings and events.
• Establish effective mechanisms to communicate and report on progress of initiatives, projects, and programs.
• Raise issues to project owner in a timely manner, facilitating the timely resolution of project challenges.

Requirements

• Bachelor's degree in business or related field.
• 2 years of related experience.
• Excellent oral and written interpersonal communication skills.
• Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.
• Ability to problem solve, multitask, prioritize, and manage time effectively.
• Analytical and organizational skills.