Project Coordinator

P1 Group - Saint Joseph, MO

Full-time - Mid Level

Saint Joseph, MO

Specialty Trade Contractors

About the position

The Project Coordinator at P1 Construction, LLC. plays a crucial role in supporting the project management team by handling clerical and administrative tasks. This position is essential for effective information management and logistical coordination, contributing to the overall success of projects and the company. The role involves managing project correspondence, processing contracts, and coordinating meetings and travel for project managers.

Responsibilities

• Request, receive, prepare, edit, and electronically store project management correspondence such as scope and bid letters, addendums, drawings, specifications, and submittals.
• Maintain a submittal log and process Requests for Information (RFIs), Architect's Supplemental Instructions (ASIs), and Requests for Proposals (RFPs).
• Monitor subcontractor compliance and process subcontracts, including certificates of insurance and bonds.
• Order and produce copies of plans and specifications as needed.
• Save and update P1 Change Proposals in project management software.
• Process contracts and change orders expeditiously when required.
• Gather quotes from suppliers and send bid requests as directed by the project manager.
• Prepare committed cost reports and assemble Operations and Maintenance (O&M) manuals.
• Plan, coordinate, and support meetings, training sessions, and conferences.
• Coordinate travel for project managers and other P1 leaders.

Requirements

• High school diploma or equivalent required; Associates Degree preferred.
• At least 2 years of full-time administrative assistant experience required; previous construction industry experience preferred.
• Proficient in Microsoft products (Word, Excel, Outlook) and willing to learn new software applications.
• Excellent oral and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and maintain confidentiality.
• Fast and accurate data entry skills.

Nice-to-haves

• Previous experience in the construction industry.

Benefits

• Competitive compensation package
• Health insurance
• Retirement savings plan
• Paid time off
• Professional development opportunities