Project Coordinator

University of Massachusetts - Shrewsbury, MA

Part-time - Entry Level

Shrewsbury, MA

Educational Services

About the position

The Project Coordinator I at the University of Massachusetts Medical School plays a crucial role in providing analysis and support for various projects and administrative operations. This part-time position involves independent management of multiple projects, assisting senior staff, and ensuring that departmental objectives are met through effective organization and communication.

Responsibilities

• Organize and plan work activities of the Department for review with appropriate senior staff
• Implement and manage tasks in accordance with departmental objectives
• Participate as a member of project teams
• Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
• Maintain project plans in Microsoft Project and produce related project reports
• Compile and analyze data, and draft project reports for review by senior staff
• Initiate and maintain contact with key personnel including staff, department heads and external parties
• Update the Director or designee on project details and changes in a timely manner
• Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
• Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
• Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
• Develop and maintain time schedules for department staff, project events and office activities
• Maintain project files and support materials
• Perform other duties as required.

Requirements

• Bachelor's degree in business administration, a related field, or equivalent experience
• 1 year of experience coordinating and planning projects
• Ability to work in a team and meet performance deadlines in a dynamic environment
• Excellent oral and written communication skills necessary to interact with clients and staff
• Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.

Nice-to-haves

• 1-3 years professional experience
• Working technical knowledge to effectively utilize several systems including Sharepoint, Microsoft Teams, Microsoft Outlook and internal UMass Chan software applications
• Experience with graphic design software (Adobe InDesign, Canva, etc)
• Experience managing Zoom meetings and complex Outlook Calendar requests
• Experience with expense monitoring and reporting
• Experience liaising with stakeholders and teams across multiple sites