Project Coordinator

$45,760 - $76,440/Yr

TRC Companies - Liverpool, NY

Part-time,Full-time - Entry Level

Liverpool, NY

Professional, Scientific, and Technical Services

About the position

About Us: Groundbreaker. Game changer. Pioneer. TRC has consistently set the standard for clients needing more than just engineering services by blending scientific expertise with cutting-edge technology to create innovative, enduring solutions. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader. Our team works with a diverse range of commercial, industrial and government clients and the communities they serve. We are dedicated to delivering creative solutions that meet local needs, helping our clients thrive in a rapidly changing world. Together, we tackle challenges and strive to make the Earth a better place to live, community by community and project by project. Joining TRC means engaging in interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications. At TRC, we believe in the power of diverse perspectives and are committed to fostering an inclusive environment where every team member can thrive. We offer a range of People Programs designed to support our employees' growth and well-being. Explore our programs here: TRC People Programs. At TRC, every voice is valued, every individual has the opportunity to make a difference, and together we shape a brighter, more sustainable future. Overview: The Project Coordinator (PC) manages non-complex projects and proposals for the Power Delivery, Field Services, Construction Management and System Studies practices in the Energy Sector. The PC may also be assigned to assist a Project Manager (PM) in the coordination of more complex projects and proposals in the Energy Sector. The PC manages assigned projects from the proposal stage through project completion. The PC will ensure appropriate resources are assigned to the project and manage resources through the completion and issue of client deliverables on time and on budget as dictated by project scope and schedule. The PC is responsible for managing project budget and schedule via the change management process and keeping the project accounting system current with project contract value and estimate at completion values. The Project Coordinator will maintain a high degree of external and internal customer service via clear and timely communication and project reporting.

Responsibilities

• Lead small project teams in successful execution of non-complex projects, acting as primary project advocate and point of communication.
• Assist Project Managers in successful execution of complex projects, acting as primary support to the PM in the execution of project management deliverables.
• Develop project proposals for non-complex projects and support PMs in complex project proposal development, ensuring a clear understanding of project scope and terms.
• Facilitate proposal development including project execution plan, estimation, compilation, and on-time delivery ensuring all requirements are met.
• Facilitate a legal review by TRC Legal Staff prior to contract signing.
• Manage project resources, ensuring adequate resources are assigned, monitoring and reporting man-hours against budget, and minor subcontractor management.
• Ensure the project's budgeted costs and profits are met or improved, and manage timely and comprehensive change order management.
• Facilitate efficient project billing, working within the company's accounting practices.
• Understand the requirements of Power Delivery Quality Control Program and ensure appropriate time, resources, and schedule milestones are included in project planning and adherence during project execution.
• Develop and maintain simple project schedules.
• Capture and file all project documentation including contracts, invoices, meeting minutes, project reports, and communications.
• Effectively communicate to the client, project team, and TRC management, ensuring timely accurate internal and external reporting and executing effective project meetings.
• Demonstrate safety leadership and adherence to TRC and client safety policies.

Requirements

• Bachelor's degree or equivalent in Engineering, Business or Construction Management from an accredited school or University is preferred.
• No experience required; however, 2 years' experience as a Project Coordinator is preferred.
• Demonstrated communication skills to deal with internal/external clients.
• Strong attention to detail to quality control the projects and submit required deliverables.
• Experience with appropriate software tools (Microsoft Office, MS Project).
• Knowledge of, and experience with Project Management, Project Controls, or Construction Management.

Nice-to-haves

• Experience in the Energy Sector.
• Familiarity with project financial management and change order processes.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• 401(k) with company match
• Paid time off
• Paid holidays
• Paid sick leave
• Paid family leave
• Paid disability leave