Project Coordinator

$52,000 - $66,560/Yr

Eligius Manufacturing - San Jose, CA

posted about 2 months ago

Full-time - Entry Level
San Jose, CA

About the position

Eligius Manufacturing is seeking a Project Coordinator to join our team in San Jose, CA. This full-time position offers an hourly wage ranging from $25 to $32, depending on experience. The ideal candidate will have a strong attention to detail, exceptional organizational skills, and the ability to manage multiple tasks effectively. The Project Coordinator will provide support to two metal shops, one located in San Jose and the other in Virginia. This role requires flexibility to adapt to changing responsibilities and a proactive approach to problem-solving. The Project Coordinator will be responsible for various tasks including organizing shipping logistics, invoicing customers, and performing administrative duties. The candidate must be reliable and possess strong multitasking capabilities, as they will be expected to handle diverse roles throughout the day. The position is in-person, with working hours from Monday to Friday, either from 7:00 AM to 4:00 PM or 8:00 AM to 5:00 PM, and does not offer remote work options. The successful candidate will work closely with Project Managers and the COO, assisting with various tasks to ensure smooth operations within the company.

Responsibilities

  • Organize LTL and FTL shipping daily
  • Track deliveries and update customers on delivery status
  • Invoice customers once freight costs are determined
  • Set up new jobs in Quickbooks
  • Send quotes for new projects
  • Create job sheets for new projects and hand them over to the shop
  • Draft and send emails to customers
  • Enter invoices in the purchase order log
  • Review timecards and enter job numbers into Quickbooks
  • Assist Project Managers and COO with various tasks

Requirements

  • Proficiency in Microsoft Word and Excel
  • Strong problem-solving ability
  • Ability to work in a fast-paced, deadline-driven environment
  • Team player with a positive and proactive attitude
  • Experience in project management (1 year preferred)

Benefits

  • Dental insurance
  • Health insurance
  • Paid time off
  • Paid major holidays
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