Project Coordinator

$45,926 - $60,736/Yr

Trofholz Technologies - Lexington, SC

Full-time - Entry Level

Lexington, SC

Professional, Scientific, and Technical Services

About the position

Embark on a rewarding journey with Trofholz Technologies, Inc. as we seek a dynamic Project Coordinator to join our extraordinary team. If you're a positive and team-oriented professional eager to elevate your skills in project coordination, look no further! At Trofholz, we pride ourselves on being an employee-focused company with a remarkable culture of respect, continuous improvement, and seamless teamwork. This is not just a job; it's an exceptional opportunity for the right candidate to advance their career by contributing to the successful execution of critical projects. Join forces with a proven industry leader boasting over 22 years of performance excellence. As a valued member of our exceptional team, you will play a crucial role in coordinating various project activities, ensuring that all deliverables are met on time and within budget. Experience the unparalleled satisfaction of contributing to a positive and collaborative work environment that fosters professional growth. Seize the chance to be part of something extraordinary—apply today and become an integral part of the Trofholz family!

Responsibilities

• Understand and follow Delivery & Close-Out Processes
• Understand Project Contracts and SOWs
• Properly Track/Report on Project Deliverables
• Enter POs in System Immediately and Accurately in Accordance with Procurement Plans
• Ensure All Projects assigned to you meet the Contractual Deliverable Due Dates
• Enter Project Budget & Plan into Financial System, per the BOE
• Schedule site visits, Prebid's and or site surveys to assist DE&E providing detailed information as a report back to DE&E
• Assist DE&E and PM with quotes and pricing as needed
• Assist with Coordinating & Formatting Docs for Kick-Off Mtgs
• Schedules and coordinates all team meetings and site visits
• Attends meetings and records minutes when required and attends assigned handoff meetings with DE&E
• Complete New Vendor Add Form as needed
• Update Budgets, Raids Checklist, Project Schedules, and RM Schedule per PM Instructions
• Prepares PO request for subcontractors, enter POs in appropriate systems and issue for approvals in Accordance with Procurement Plans
• Track Materials & Update PO Tracker
• Ensure that all client project billing and invoices are submitted to finance
• Safeguard and keep all project-related materials/tools organized in warehouse and/or at project sites and follow all check in/out procedures
• Process/Track Equipment & Material RMAs
• Track and Save All Product Info Collected During Installation
• Track and coordinate RFI's provided by PM and file in project folders
• Track Quality Plans, QC Inspections, prepares QC report and assembles QC documentation
• File Safety Plans & Safety Inspection
• Coordinate with contracts to facilitate NDA and subcontract agreements
• Update Warranty Tracker Monthly and Process Warranty Closeout Form with PM
• Act as Liaison for Customer Management/Satisfaction
• Works closely with assigned project teams on all assigned projects to satisfy administrative requirements
• Serve as back-up Operations Administrator
• Other duties as assigned

Requirements

• High attention to detail
• Associate degree or equivalent combination of education and experience
• 2 years of administrative support experience and functions
• 1 year of previous project coordination experience and functions
• Ability to effectively support up to 3 million in backlog at a time
• Knowledge of invoice formats and requirements for documentation for expense reimbursements
• Purchasing and procurement policies and procedures
• Previous hands-on experience working in a project team environment and knowledge of project implementation is preferred
• Advanced MS Office Suite Skills
• Effective written and verbal communication skills
• Strong analytical and problem solving
• Strong organizational skills, including multitasking and time management
• Ability to adapt to a fast paced, dynamic work environment
• Excellent planning skills and presentation skills
• Ability to read, write and speak English

Nice-to-haves

• Previous experience in project coordination for security integrators or contractors
• Strong understanding of Communications Networks
• Basic Networking Principles
• System integration experience
• Previous experience working with federal government agencies

Benefits

• Health savings account
• AD&D insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• 401(k) matching