Project Coordinator

$50,000 - $60,000/Yr

Unclassified - Concord, CA

Full-time - Mid Level

Concord, CA

About the position

The Project Coordinator will play a crucial role in overseeing customer installations for a family-owned general contractor with over 52 years of experience in modernizing classrooms. This multifaceted position requires strong coordination and administrative skills, as well as the ability to collaborate across various functions within the organization. The role involves strategic planning, scheduling, and coordinating complex field service installations, reporting directly to the Director of Sales Operations.

Responsibilities

• Schedule installations and field service visits by the operations team, including initial field service visits and punch list/warranty activity.
• Track incoming freight and materials for projects.
• Ensure safety protocols are followed and documented, maintaining a file of safety meetings with staff per OSHA requirements.
• Provide staffing assignments with the field service team and outside subcontractors.
• Work with the warehouse manager to inspect incoming materials and ensure they are staged and stored for installations.
• Complete all paperwork needed for installations.

Requirements

• Two to five years of project coordination and administrative experience.
• Hands-on experience with Microsoft Office (Excel, Outlook, Teams), Adobe Acrobat, Dropbox, Zoom, Google Docs, and CRM applications.
• Ability to schedule and coordinate projects effectively.
• Exceptional written and oral communication skills.
• Strong analytical and problem-solving abilities.
• Ability to work collaboratively in a team environment across all departments.
• Capable of multitasking effectively in a fast-paced workplace.
• Commitment to excellent customer service and client satisfaction.
• AA, BA, or BS degree preferred, but not required.

Benefits

• Sick and vacation time
• Medical and dental insurance
• 401K plan with employer matching